Executive Assistant, CEO – Task & Email Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and arrange the manager’s inbox to guarantee prompt responses and ensure nothing is overlooked.

• Monitor project tickets/requests and daily tasks, ensuring they are followed through to completion.

• Maintain task management systems and keep track of deadlines.

• Organize follow-ups with internal team members, vendors, and clients.

• Keep project communications structured and current.

• Assist management with scheduling, reminders, and general administrative support.

• Ensure tasks are finalized on schedule and adequately documented.

⛳️ Requirements

• Minimum of 3 years of experience as an executive assistant to a CEO, with a focus on task and email management.

• Excellent written and verbal English skills at a C1 level, without reliance on AI, using a USA accent.

• Proficiency in dispatching coordination.

• Capability to thrive in a fast-paced task management environment.

• Intelligent and solutions-oriented with the ability to think independently.

• Professional experience in external communication with clients or vendors.

• Ability to report and consolidate data to furnish the CEO with actionable insights.

• Comfortable using email platforms and task or project management tools in a professional context.

• Must be available to work during Eastern Time (ET) business hours.

• Willingness to provide details about work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup).

• Please include a link to a video introducing yourself in English, along with your work history and areas of expertise. (You may use https://www.loom.com/looms to record and share the link).

• Preferred Qualifications:

• Familiarity with CRMs or ticketing systems.

• Experience supporting teams in architecture, construction, or engineering settings.

🏝️ Benefits

• Competitive salary.

• Opportunity to engage in a variety of exciting projects.

• Supportive and collaborative work atmosphere.

• Weekly payment schedule.

• Weekly incentives based on performance.

• Weekends off.