Executive Assistant, CEO

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee intricate calendars, scheduling, and meeting arrangements for the CEO

• Assist with managing the inbox, ensuring follow-ups, and prioritizing communications

• Organize internal and external meetings across various time zones

• Prepare agendas, documents, and relevant materials for meetings as necessary

• Monitor action items and guarantee operational follow-through

• Facilitate executive workflow, organization, and time management

• Provide administrative assistance to the VP of Operations as needed

• Aid in document management, reporting, and process coordination

• Contribute to enhancing systems, workflows, and overall operational efficiency

• Uphold professionalism and confidentiality in all interactions

• Function effectively in a fully remote and dynamic environment

⛳️ Requirements

• Demonstrated experience in an Executive Assistant or senior administrative support capacity

• Experience in supporting senior leadership or executive teams

• Strong organizational skills and excellent time management abilities

• Capability to handle multiple priorities and adapt to changing deadlines

• Exceptional written and verbal communication skills

• Highly proactive with a robust problem-solving aptitude

• Comfortable working autonomously with minimal supervision

• Keen attention to detail and accuracy

• Advanced proficiency in Microsoft 365, especially Outlook and Teams

• Tech-savvy and adaptable to new systems and productivity tools

• Prior experience in a fully remote work setting is highly preferred

• Familiarity with Dialpad or similar communication platforms is considered a plus.

🏝️ Benefits

• Stock options

• Comprehensive benefits coverage

• Health Spending Account (HSA)

• Gain share program

• 3 weeks of paid vacation

• Fully remote/work-from-anywhere environment with a preference for PST time-zone availability