Executive Assistant, CCO and VP of Marketing

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Oversee intricate calendars for the Chief Customer Officer and VP of Marketing, which involves scheduling both internal and external meetings across various time zones, resolving scheduling conflicts, and maximizing executive availability.

• Coordinate all aspects of meeting logistics, including developing agendas, gathering materials, providing conference links, securing room reservations, managing follow-up actions, and organizing recurring leadership meetings.

• Act as a vital link between executives and internal as well as external stakeholders, ensuring prompt communication and smooth coordination.

• Organize and oversee executive travel arrangements, including flights, accommodations, transportation, itineraries, and other related logistics.

• Proactively monitor priorities, deadlines, action items, and commitments to assist executives in maintaining organization and concentrating on high-impact projects.

• Aid in the planning and execution of leadership meetings, customer events, conferences, trade shows, team offsites, and other strategic initiatives.

• Manage administrative responsibilities such as expense reporting, invoice processing, document management, and keeping organized records and shared resources.

• Anticipate the needs of executives, recognize potential challenges, and proactively devise solutions to enhance efficiency and effectiveness.

• Handle highly confidential and sensitive information with the highest levels of professionalism, discretion, and integrity.

• Assist with special projects and cross-functional initiatives while continuously seeking opportunities to streamline processes and boost operational efficiency.

⛳️ Requirements

• A minimum of 3 years of experience supporting senior executives, ideally in a dynamic technology or SaaS environment.

• Proven experience managing complex executive calendars and coordinating with multiple stakeholders across different time zones.

• Exceptional organizational abilities with a keen eye for detail.

• Capability to prioritize competing requests and quickly adapt to shifting priorities.

• Excellent written, verbal, and interpersonal communication skills.

• Strong problem-solving skills and a proactive, solutions-focused approach.

• High level of professionalism, integrity, and discretion in handling confidential information.

• Ability to foresee needs and operate with minimal supervision.

• Tech-savvy with a comfort level in learning new systems and tools.

• Advanced proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides).

• Familiarity with Slack, Zoom, and contemporary collaboration tools is preferred.

• Legal authorization to work in the United States without the requirement for employer sponsorship now or in the future.

• Capability to sit for extended periods and perform extensive computer work, both of which are key aspects of this role.

• Regular, reliable attendance and punctuality are essential to ensure consistent workflow and communication.

🏝️ Benefits

• Medical

• Dental

• Vision

• Disability

• Life/AD&D

• EAP

• 15 vacation days per year to start

• 80 hours of sick leave

• 12 paid holidays

• Paid parental leave

• 401k with company match