Executive Assistant – BIL

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee and manage calendars, arrange appointments, and coordinate meetings and travel plans for clients.

• Utilize project management software such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to establish and maintain necessary systems.

• Manage incoming and outgoing communications, including emails, phone calls, and other forms of correspondence.

• Assist in preparing and distributing reports, presentations, and other required documents.

• Deliver outstanding client service by addressing inquiries and concerns in a timely manner.

• Capable of managing multiple mailboxes as needed to support clients such as the CEO, COO, etc.

• Collaborate with team members to ensure smooth operations and support across various departments.

• Uphold confidentiality and discretion when dealing with sensitive information.

• Actively seek opportunities to improve efficiency and effectiveness in administrative processes.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant or in a similar administrative role.

• Strong organizational, time management, and multitasking skills.

• Exceptional written and verbal communication abilities.

• Familiarity with managing social media platforms and content management systems.

• Ability to maintain confidentiality and manage sensitive information appropriately.

• Willingness to work in US time zones (PST, EST, CST).

• High school diploma or equivalent qualification.

• ** **System and Work Setup Requirements:**

• A stable, high-speed internet connection preferably 25 MBPS or higher, with a backup solution for power interruptions or service provider issues.

• Personal PC or laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; equipped with up-to-date web browsers and security software, 500GB/128 SSD storage.

• Headset or earphones with noise cancellation and a webcam with 720p or higher resolution.

• A designated, quiet, and well-organized workspace free from distractions to ensure focused work.

🏝️ Benefits

• Permanent remote work arrangement.

• Competitive starting salary paid in USD.

• Internet allowance.

• Medical allowance.

• Retirement fund.

• Paid US holidays.

• Paid vacation and sick leave.