Executive Assistant

This is a fully remote position, open to applicants in Serbia, +4 more states.

📋 Description

• Deliver exceptional customer service and comprehensive support to the Head of the Internal Medicine business unit.

• Organize both domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed itineraries.

• Schedule meetings within the U.S. and internationally, taking into account the time zones of global participants.

• Cultivate strong relationships with colleagues worldwide.

• Draft, proofread, and edit correspondence, documents, and publications using MS Word, MS PowerPoint, and other Microsoft Office tools.

• Manage confidential and sensitive issues with utmost discretion.

• Oversee complex and proactive calendar management, including meetings with direct reports and leadership gatherings.

• Maintain SharePoint calendars and ensure timely entry of events.

• Coordinate off-site meetings and conference participation for the BU Head and Internal Medicine Team.

• Adapt calendar and meeting plans to swiftly changing priorities and circumstances.

• Provide administrative assistance for the Internal Medicine Business Unit, including compliance monitoring.

⛳️ Requirements

• 2–4 years of experience as an executive assistant in an office/business setting.

• Over 5 years of office/business experience.

• Proficient in Microsoft Office applications and adept at creating materials for both internal and external audiences.

• Familiarity with Microsoft Teams is advantageous.

• Capacity to anticipate evolving needs and priorities.

• Strong organizational skills with the ability to prioritize tasks while maintaining flexibility and attention to detail.

• Excellent interpersonal skills for fostering effective relationships with BU Heads, colleagues, and clients.

• Ability to juggle multiple tasks and projects concurrently.

• Confidence in addressing and escalating challenging situations efficiently.

• Solid understanding of MS Office products and a willingness to learn and adapt to new technologies and systems.

• Outstanding critical thinking and problem-solving skills.

• Extensive experience with travel planning applications.

• Knowledge of Concur would be beneficial.

🏝️ Benefits

• Equal employment opportunities.

• A diverse and inclusive workplace.

• Supportive and collaborative teams.

• Accessible leadership.

• Opportunity to collaborate with a global team.

• Employee experience centered on respect and equal opportunity.