Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Generate and dispatch statements or invoices, monitor payments, and document company expenditures.

• Collect data on trends, industry best practices, and other publicly accessible information, and compile reports based on the findings (e.g., for comparative analysis).

• Organize and maintain documents and files systematically.

• Data Entry: create lead lists or meeting minutes, transcribe audio recordings, prepare payroll details, and arrange research notes.

• Investigate products, procure goods, and obtain samples.

• Maintain, update, and gather information for marketing and sales initiatives through a CRM system.

• Oversee project monitoring, facilitate internal communication, and manage company data.

• Coordinate team schedules, avert scheduling conflicts, and ensure clients arrive on time and prepared for meetings.

• Organize itineraries, book accommodations, rental vehicles, etc.

• Relay information for incoming calls and make calls for appointments or conduct informational inquiries.

• Respond to emails, follow up on communications, organize the inbox according to client preferences, and inform clients about significant emails.

• Integrate data and other content into cohesive reports and presentation slides.

• Upload videos, manage negative feedback, and keep the account profile current.

• Perform ad hoc tasks as needed.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.).

• Bachelor's degree or any relevant certificate course (required).

• Exceptional communication skills via phone, email, and instant messaging.

• Proficient in English communication, both written and verbal (at least B2 level).

• Strong organizational and time management abilities.

• Technologically adept and familiar with contemporary technologies, including desktop sharing, cloud services, and VoIP.

• Experience with word-processing software and spreadsheets (e.g., MS Office).

• Familiarity with online calendars and scheduling tools (e.g., Google Calendar).

• Proactive mindset and openness to training.

• Availability to work during graveyard shifts.

🏝️ Benefits

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay