Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Take ownership of and manage the CEO's calendar, scheduling, and priorities.

• Implement a zero-inbox strategy for effective inbox management.

• Compose and oversee correspondence, client updates, and follow-ups.

• Prepare briefing materials and agendas for meetings.

• Supervise a remote team.

• Gather, analyze, and summarize team performance reports.

• Serve as the gatekeeper and intermediary between the CEO and the team.

• Ensure that deadlines, milestones, and deliverables are consistently met.

• Develop and execute SOPs, workflows, and organizational systems.

• Identify inefficiencies and proactively suggest enhancements.

• Introduce structure and accountability to a growing organization.

• Manage travel arrangements and logistics.

• Oversee expense reporting, contract preparation, and other financial administrative tasks.

• Assist with budget planning and financial coordination.

• Coordinate event logistics as necessary (an area for future growth).

⛳️ Requirements

• 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO or executive.

• Demonstrated ability to establish systems, SOPs, and organizational processes from the ground up.

• Strong written and verbal communication skills—professional, clear, and confident.

• Outstanding organizational skills with a keen attention to detail.

• Self-motivated individual who takes initiative and can work independently.

• Comfortable managing and coordinating remote teams.

• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail).

• Available to work Monday–Saturday during US Eastern Time hours.

• Open to a 1099 independent contractor arrangement.

• Experience in the automotive, luxury, or high-end service industries (Nice to Have).

• Spanish and/or Arabic language skills (Nice to Have).

• Familiarity with CRM platforms and project management tools (Nice to Have).

• Experience in event coordination (Nice to Have).

• Background working with high-profile or celebrity clientele (Nice to Have).

🏝️ Benefits

• $70,000 – $85,000/year (1099 contractor).

• Opportunity to advance within a rapidly growing company.

• Direct access to and mentorship from the CEO.

• Join a high-energy, premium brand with an exciting growth trajectory.