Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee multiple inboxes to prioritize and address client inquiries and issues

• Execute ad hoc tasks related to payments, invoice management, and file organization

• Manage a calendar by scheduling appointments, meetings, and travel logistics

• Act as a liaison among employees, clients, and external stakeholders

• Prepare and edit various forms of correspondence, communications, presentations, reports, and additional documents

• Organize meetings, establish agendas, take minutes, and prepare follow-ups and action items

• Carry out other ad-hoc duties with minimal guidance as required

• Support project management activities by tracking deadlines and coordinating efforts for successful outcomes

• Assist with both business administrative and personal tasks as necessary

• Develop Standard Operating Procedures (SOPs) and other relevant documentation as needed

⛳️ Requirements

• A minimum of 3 years of experience in an Executive Assistant, administrative, or accounting-related role

• Exceptional verbal and written English communication skills at the C-level

• 1 to 2+ years of experience with Project Management software such as Clickup or Monday

• Proficient in utilizing notetakers and AI tools for documentation creation

• Strong organizational and planning abilities

• Excellent time management skills with the capacity to multitask and prioritize effectively

• Familiarity with Notion and Monday.com for project management (or similar platforms)

• Must be available to work full-time in the EST time zone

🏝️ Benefits

• Health insurance

• Paid time off

• Flexible work arrangements