Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive administrative assistance to the Associate Executive Director for Central Services, encompassing calendar management, meeting organization, and travel arrangements.

• Act as a primary liaison between the Associate Executive Director for Central Services and her direct reports, staff, and external stakeholders.

• Prepare, edit, and proofread various forms of correspondence, reports, and presentations.

• Anticipate the needs of leadership and proactively manage priorities.

• Organize team meetings, including scheduling, agenda creation, material preparation, and minute-taking.

• Assist and oversee Central Services departments in executing organizational leadership processes (e.g., reporting and strategic plan implementation with respective departments).

• Oversee office operations, systems, and administrative procedures.

• Maintain confidential files and organizational records.

• Aid in HR-related administrative functions such as onboarding, scheduling, and documentation.

• Support donor communications, acknowledgments, and database management.

• Facilitate fundraising events and manage program-related logistics.

• Collaborate with development and program staff to address administrative needs.

⛳️ Requirements

• Associate’s or Bachelor’s degree preferred, or equivalent experience.

• A minimum of 3 years of experience providing support to senior leadership, preferably in a nonprofit environment.

• Outstanding organizational and time-management abilities.

• Excellent written and verbal communication skills.

• High level of discretion and professionalism in handling confidential information.

• Proficient in Google Workspace.

• Capable of managing multiple priorities and meeting deadlines.

🏝️ Benefits

• Occasional evening or weekend work required for international meetings.

• Occasional travel expenses covered by SIL.

• Training, coaching, and organizational support available during funding via a support-raising model.