Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and enhance executive calendars, arranging meetings across various time zones.

• Organize both internal and external meetings, including the preparation of agendas, notes, and follow-ups.

• Serve as a liaison between leadership and internal/external stakeholders.

• Manage email communications, prioritizing correspondence to ensure prompt responses.

• Facilitate daily operations, making certain that tasks and priorities are executed effectively.

• Assist in project coordination, monitoring deadlines, deliverables, and overall progress.

• Create reports, presentations, and necessary documentation as needed.

• Identify areas of inefficiency and introduce enhanced systems or processes.

• Handle sensitive information with confidentiality and professionalism.

• Provide support for ad hoc administrative, operational, and coordination tasks as required.

• Ensure team alignment by following up on action items and commitments.

⛳️ Requirements

• Exceptional spoken and written English skills.

• 2–4+ years of experience as an Executive Assistant or in a comparable position.

• Strong organizational and time management abilities, capable of managing multiple priorities.

• Experience in supporting senior leadership or founders.

• Keen attention to detail and the ability to maintain accuracy under pressure.

• Excellent communication skills, with the capacity to engage with various stakeholders.

• Proactive attitude with the ability to foresee needs and take initiative.

• Familiarity with calendar management, scheduling tools, and communication platforms.

• Comfortable in fast-paced and dynamic working environments.

• Ability to work independently with minimal supervision.

• Reliable and fast internet connection; possession of a laptop or desktop suitable for the role; access to a quiet workspace.

• Desirable: Experience in remote or international teams.

• Familiar with tools such as Google Workspace, Slack, Notion, ClickUp, or similar applications.

• Experience in supporting multiple stakeholders or departments.

🏝️ Benefits

• Competitive salary reflective of experience.

• Performance-based bonus linked to outcomes.

• Direct employment with well-established, high-growth companies.

• Opportunity to collaborate closely with senior leadership.

• Exposure to business operations and strategic decision-making processes.

• Clear pathways for progression into operations or leadership support roles.

• Flexible remote working environment.