Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee projects and associated tasks that support the COO function on a global scale at QAD.

• Assist with ad hoc analyses and prepare relevant documentation.

• Develop content and carry out communication tasks effectively.

• Manage intricate executive calendars across various time zones.

• Handle meeting requests and prioritize schedules for executives.

• Prepare and submit expense reports for executives.

• Draft correspondence, presentations, documents, and confidential communications.

• Organize both domestic and international travel, including itineraries, visas, accommodations, and logistics.

• Prepare meeting agendas, briefing materials, and necessary documentation.

• Coordinate internal and external meetings, including reminders, logistics, and required content.

• Manage executive correspondence and follow up on pending action items.

• Track executive action items to ensure their completion.

• Perform administrative duties for the COO and other executives.

• Serve as a liaison among executives, employees, and external partners.

• Oversee budgets and travel expenditures in collaboration with FP&A.

• Establish efficient calendars, travel workflows, and expense processes within the first 90 days.

• Support ongoing leadership forums and cultivate relationships with fellow EAs and stakeholders.

• Identify and execute process enhancements or AI-driven improvements.

⛳️ Requirements

• Minimum of 3 years of experience in executive or administrative support.

• Experience assisting C-level executives in a dynamic global organization is highly preferred.

• Strong skills in project coordination.

• Excellent organizational and prioritization abilities with a keen attention to detail.

• Strong analytical capabilities.

• Ability to work autonomously as well as part of an effective team.

• Capacity to manage confidential information with discretion.

• Flexibility to adapt to competing demands.

• Exceptional written and spoken English skills.

• Proficient in Microsoft Office applications, including Outlook, Excel, and PowerPoint.

• Advanced knowledge of Google Workspace tools such as Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, Google Drive, and Google Chat.

• Familiarity with Google Meet and Microsoft Teams.

• Strong time management skills.

• Ability to collaborate across different time zones.

🏝️ Benefits

• Option for remote work.

• Health and wellness programs that promote work-life balance.

• Opportunity to be part of a growing business in a phase of expansion and transformation.

• Collaborative workplace culture.

• Opportunities for growth and advancement.

• Compensation packages tailored to experience and desired skill set.

• Programs focused on diversity, equity, and inclusion.

• Commitment to equal opportunity employment.