Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Serve as the primary support for executives in all administrative and operational functions, aiding them in maximizing efficiency and resource management.

• Oversee and organize email inboxes and calendars for the executives, prioritizing communications and meetings according to business requirements, as well as scheduling travel and itineraries as needed.

• Proactively provide follow-ups with timely reminders and task lists.

• Establish the agenda and discussion topics for the executives' meetings.

• Act as the principal contact for various projects, including liaising with third parties, coordinating and prioritizing meetings, and managing events from inception to completion.

• Lead, manage, and supervise project timelines, budgets, and resources effectively.

• Develop knowledge bases, standard operating procedures, and other documentation as required by the business.

• Actively listen to executives' feedback and gather insights to continuously seek opportunities for business enhancement.

• Manage basic financial responsibilities such as expense tracking, invoicing, budgeting, and reimbursement.

• Ensure all deadlines are adhered to and that all deliverables are completed in a timely fashion.

• Execute ad hoc administrative, business operations, and special project tasks as needed.

⛳️ Requirements

• Bachelor’s degree in a relevant discipline.

• 4-5+ years of experience in an executive assistant, operational, or administrative role.

• Professional proficiency in English with outstanding written, reading, and verbal communication skills.

• Skilled in Slack and Google Workspace; familiarity with project management tools is advantageous.

• Capability to manage confidential information and proactively anticipate needs.

• Willingness to work a 12-hour shift in the US Pacific Time zone (9:00 am - 9:00 pm PT).

🏝️ Benefits

• Competitive salary, paid in US dollars.

• Flexibility to work remotely from your home.

• Health and wellness benefits.

• Paid holidays and time off.

• Performance and referral bonuses.

• Global exposure to leading companies around the world.