Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the GM’s calendar, arrange meetings, and coordinate appointments.

• Organize travel arrangements, including itineraries and accommodations.

• Maintain and organize files, documents, and reports efficiently.

• Monitor timelines, tasks, and deliverables through Monday.com.

• Assist in coordinating environmental research projects and meeting deadlines.

• Track progress and provide regular updates to the GM.

• Draft, proofread, and edit emails, reports, and presentations.

• Manage communications to ensure timely responses and follow-ups.

• Prepare meeting agendas and accurately record minutes.

• Conduct research to aid environmental initiatives.

• Compile data for reports, presentations, and publications.

• Update databases with pertinent information.

• Effectively prioritize and manage the GM’s tasks to ensure nothing is overlooked.

• Set reminders for significant deadlines, meetings, and events.

• Review scientific and technical documents for accuracy, grammar, and formatting.

• Ensure consistency and quality in all written communications and publications.

• Assist in preparing grant applications, proposals, and environmental assessments.

• Coordinate with internal teams and external stakeholders as necessary.

• Perform other administrative or operational tasks to effectively support the GM.

⛳️ Requirements

• A minimum of 3 years of demonstrated experience as a Virtual, Executive, or Personal Assistant.

• Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office.

• Competent in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar).

• Strong communication skills via phone, email, and messaging platforms.

• Exceptional organizational, time management, and written communication skills.

• Demonstrated discretion, confidentiality, and professionalism.

• Experience in social media management, particularly on LinkedIn.

• Access to a quiet and dedicated workspace.

• Familiarity with Xero is a plus.

🏝️ Benefits

• Proficient use of Monday.com.

• Utilize tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other relevant software.

• Familiarity with environmental software or databases is an advantage.