Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee intricate and dynamic calendars for C-suite level global executives, strategically prioritizing meetings, proactively addressing scheduling conflicts across various global time zones, and ensuring optimal use of leaders' time.

• Proactively assess, prioritize, and manage scheduling conflicts, guaranteeing that crucial meetings and objectives are consistently achieved.

• Arrange and coordinate sensitive and high-stakes meetings, including Board meetings, leadership planning sessions, customer engagements, and all-hands gatherings.

• Handle end-to-end logistics for domestic and international travel (flights, accommodations, ground transportation, etc.) and promptly process detailed expense reports and invoices.

• Prepare, proofread, and format confidential presentations, reports, and correspondence on behalf of the executives being supported.

⛳️ Requirements

• A minimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or a similar support role, ideally within a rapidly growing international technology company.

• Proficiency in Google Workspace (G-Suite), especially Google Calendar for complex global multi-time zone scheduling, as well as experience with travel booking platforms (such as Egencia), expense reporting software (like Expensify), and video conferencing tools (including Google Meet and Zoom).

• Outstanding organizational and time management abilities with a keen attention to detail and a high level of accuracy.

• Excellent written and verbal communication skills in English, with the capacity to interact professionally with all levels of global staff and external partners/customers, including Executives, Customers, and Board Members.

• This position may necessitate flexible working hours when required for meetings or events.

• Periodic travel may be required for on-site participation in meetings or to support events.

🏝️ Benefits

• JumpCloud is an equal opportunity employer.

• All applicants will be considered for employment without regard to race, color, religion, sex, sexual