Executive Assistant

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Manage the complete calendar for a Portfolio leader, addressing conflicts and prioritizing various requests.

• Coordinate extensive travel arrangements across different regions.

• Create meeting agendas and materials, while tracking action items and ensuring follow-ups are completed.

• Draft, oversee, and prioritize correspondence on behalf of the leader.

• Assist in cross-team projects and initiatives, monitoring deliverables and deadlines.

• Keep organized systems for outstanding items and commitments.

• Offer adaptable calendar and administrative support for the wider team.

• Use discretion to determine when to escalate issues versus resolving them directly, anticipating the needs of leadership.

⛳️ Requirements

• Previous experience supporting C-suite or senior executives in dynamic, global organizations.

• Proven ability to manage intricate calendars and competing priorities effectively.

• Advanced skills in Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint.

• Proficient in Microsoft Teams.

• Established capability to manage confidential and sensitive information with discretion and sound judgment.

• Ability to cultivate and maintain trust with stakeholders at various organizational levels and across different regions.

• Willingness to adjust working hours to accommodate a UK-based leader.

• Comfort with operating independently across multiple time zones.

• Strong problem-solving abilities and a proactive, anticipatory mindset.

• Outstanding written and verbal communication skills.

• Experience with AI tools and productivity platforms (preferred).

• Background in real estate, technology, or professional services environments (preferred).

• Familiarity with project management principles and cross-functional coordination tools (preferred).

• Experience in remote or distributed team structures (preferred).

• Exposure to international business operations and cultural fluency (preferred).

• Quick to learn new systems, tools, and processes (preferred).

• Proven history of enhancing processes, systems, or workflows (preferred).

• Must possess authorization to work in the United States without requiring visa sponsorship.

🏝️ Benefits

• 401(k) plan with company matching contributions.

• Comprehensive Medical, Dental & Vision Care coverage.

• Paid parental leave at 100% of salary.

• Paid Time Off and recognized Company Holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture with a comprehensive benefits package prioritizing mental, physical, and emotional health.

• Reasonable accommodations available for individuals with disabilities.