Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage executive calendars and emails, ensuring strategic time is prioritized and protected for both business and personal matters.

• Arrange internal and external meetings, guaranteeing smooth scheduling across various time zones.

• Assist in planning and facilitating internal meetings to ensure alignment and effective follow-through.

• Aid in coordinating cross-departmental communication to keep teams connected and informed.

• Prepare executives for meetings by organizing agendas, materials, and follow-up actions.

• Compose communications and assist in creating presentations or reports.

• Handle logistics for executive meetings, retreats, and special events.

• Manage and schedule LinkedIn social media postings using HubSpot.

• Draft and refine LinkedIn captions, executive posts, and other social media content.

• Provide assistance in basic photo and video editing using tools like Canva, CapCut, or similar applications.

• Thoughtfully utilize AI tools to support copywriting, content repurposing, and workflow efficiency.

• Maintain a high level of integrity and discretion when managing confidential and personal information.

• Collaborate with the existing Executive Assistant team to enhance processes and efficiency.

• Carry out additional duties as assigned to support the executive team's requirements.

⛳️ Requirements

• A minimum of 2 years of experience as an Executive Assistant supporting executives.

• Experience in supporting senior executives, with primary focus on the CFO, CMO, and CRO, and occasional assistance to the CEO as necessary.

• Demonstrated experience in communicating effectively with both internal and external stakeholders.

• Proficient in managing complex calendars and coordinating meetings across different time zones.

• Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

• Strong project management abilities, multitasking skills, and decision-making capabilities.

• Excellent written and verbal communication skills, with the capacity to draft clear and professional content.

• Experience in managing social media posts, especially on LinkedIn, covering content scheduling, post coordination, and engagement support.

• Proficient in basic copywriting for social media captions, executive posts, and professional LinkedIn content.

• Skilled in photo and video editing tools, particularly Canva and CapCut.

• Familiarity with HubSpot or other social media scheduling/content management tools is a significant advantage.

• Basic understanding of AI prompting to assist with copywriting, content creation, and workflow efficiency is highly beneficial.

• Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously.

• High integrity and discretion in handling confidential and personal information.

🏝️ Benefits

• Fully remote work environment.

• Company-provided laptop and external monitor.

• ₱450 annual health and wellness stipend.

• ₱225 annual health and wellness stipend for child dependents.

• 3-4 weeks of paid time off based on tenure.

• Paid holidays in the Philippines.

• A fun, informal monthly event for the entire Philippine team, featuring games and activities where participants can earn points to redeem for vouchers and gift certificates.

• Engaging asynchronous virtual events.

• All-expenses-paid annual team-building activities (previous destinations include Boracay).

• Flexible start times available between 6 PM and 11 PM PHT.

• Night differential pay and 13th-month benefits.

• Opportunity to qualify for quarterly sales bonuses up to ₱850.

• Guaranteed yearly performance reviews, with potential for salary adjustments and promotions.