Executive Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee intricate calendars across various time zones while managing competing priorities.

• Arrange both domestic and international travel, including detailed itineraries, visas, accommodations, and adjustments at short notice.

• Prepare executives for meetings by gathering agendas, briefing materials, presentations, and other relevant documentation.

• Serve as a strategic gatekeeper and thought partner, assisting in prioritizing opportunities, meetings, and requests.

• Monitor action items and ensure follow-through from executive meetings and company initiatives.

• Organize leadership team meetings, board meetings, investor meetings, and executive retreats.

• Draft, edit, and manage communications and correspondence for executives.

• Collaborate closely with executives to enhance efficiency, productivity, and effectiveness.

• Manage confidential and highly sensitive information with outstanding judgment and discretion.

• Act as a primary liaison between executives and both internal and external stakeholders.

• Coordinate with Finance, Legal, Recruiting, Operations, and People teams regarding executive priorities.

• Oversee logistics for investors, board members, customers, partners, and candidates.

• Assist with strategic initiatives and special projects as assigned by leadership.

• Contribute to establishing structure and operational excellence in a dynamic, high-growth environment.

• Manage office logistics and vendors as required.

• Support the planning and execution of company events, leadership offsites, and team gatherings.

• Assist with hospitality for visitors, candidates, and investors.

• Ensure office spaces are organized, professional, and functioning smoothly.

• Aid in onboarding logistics and workplace coordination in collaboration with People Operations and IT.

⛳️ Requirements

• 3-5+ years of experience as an Executive Assistant supporting C-level executives, founders, managing partners, or executive leadership teams.

• Experience assisting senior executives in one or more of the following sectors:

• Venture Capital

• Private Equity

• Management Consulting

• Investment Banking

• Hypergrowth Technology Companies

• Proven track record supporting founders or CEOs in fast-paced environments.

• Exceptional organizational and project management capabilities.

• Excellent written and verbal communication skills.

• Strong business judgment and problem-solving abilities.

• Ability to handle multiple priorities with minimal guidance.

• High level of professionalism, discretion, and confidentiality.

🏝️ Benefits

• Equity

• Comprehensive benefits package designed to support you both professionally and personally.