Executive Assistant

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Deliver high-level executive assistance to members of the Executive Committee.

• Oversee complex and dynamic calendars, coordinating meetings, events, and travel logistics.

• Facilitate the seamless day-to-day operations of executive activities through effective coordination and collaboration.

• Prepare, draft, and manage correspondence, presentations, reports, and other confidential materials.

• Serve as a vital liaison between Executive Committee members, internal teams, and external stakeholders.

• Coordinate expense reconciliations in accordance with company policies.

• Assist with cross-functional projects and executive initiatives, managing competing priorities proactively and with a solution-oriented approach.

⛳️ Requirements

• A Bachelor’s degree (or an equivalent qualification) is mandatory.

• A minimum of 5 years of experience in an Executive Assistant role supporting C-Level Executives, adept at handling many interruptions and tight deadlines.

• At least three years of administrative or project-related experience.

• Advanced proficiency in the complete Microsoft Office Suite.

• Exceptional English communication skills, both oral and written (knowledge of additional languages is a plus).

• Strong organizational and decision-making capabilities.

• Keen attention to detail and accuracy in deliverables.

• Committed to task completion and meeting deadlines.

• Must be flexible and adaptable to keep pace with ever-changing demands.

• Excellent interpersonal skills with the ability to collaborate closely with various senior-level business units.

• Experience in an international environment is advantageous.

🏝️ Benefits

• Health insurance.

• Flexible working arrangements.

• Opportunities for professional development.

• Access to ongoing learning opportunities.

• Training programs.

• Participation in industry conferences.