Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Operate with a significant level of independence; evaluate incoming requests, prioritize tasks, and make daily decisions to ensure executives remain aligned and productive, escalating issues only when necessary.

• Manage intricate calendar and meeting arrangements for executive leaders, including scheduling, preparing agendas, coordinating logistics, and documenting meeting notes to ensure smooth operations.

• Organize both domestic and international travel plans, oversee accommodations and itineraries, and proactively address any changes or issues as they occur.

• Assist in event planning and coordination by organizing internal meetings and team offsites; manage logistics and collaborate with stakeholders to guarantee successful execution.

• Manage executive communications by proactively handling correspondence, emails, and requests, while highlighting critical issues or opportunities that require leadership's attention.

• Prepare, edit, and arrange documents, reports, and engaging presentation materials for meetings and company initiatives.

• Collaborate with administrative professionals and cross-functional teams to align on processes and ensure streamlined support throughout the organization.

• Maintain discretion and uphold confidentiality when managing sensitive information.

⛳️ Requirements

• Over 5 years of experience as an Executive Assistant supporting multiple executives at the same time.

• Proven ability to execute tasks with minimal direction; possess strong judgment in determining when to act independently versus when to escalate issues.

• Exceptional organizational and time management skills with the capacity to prioritize effectively.

• Excellent written and verbal communication abilities.

• Proficient in Google Apps, especially Google Calendar, Google Docs, Google Sheets (bonus points for proficiency in ClickUp).

• Proven experience in managing complex calendars and coordinating executive travel arrangements.

• A proactive problem-solver with a keen attention to detail.

🏝️ Benefits

• Flexible working hours

• Professional development opportunities

• Work from home

• Paid time off