Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Administrative responsibilities encompass managing phone calls, overseeing calendars, coordinating travel arrangements, event logistics, and general office management tasks.

• Act as the primary point of contact for both clients and executives.

• Provide assistance with special projects, conduct research, and gather information as required.

• Engage in project management activities.

• Contribute to supporting operational functions.

• Oversee daily scheduling; adjust as necessary and communicate changes effectively to all involved parties.

• Coordinate all aspects of intricate domestic and international travel, both professional and personal.

• Organize meetings, reservations, and errands.

• Assist senior staff with meeting logistics in collaboration with other support personnel.

• Maintain a list of action items.

• Manage relationship databases and customer relationship management (CRM) systems.

• Participate in weekly meetings with leadership and project leads.

• Proactively anticipate the CEO’s needs, staying ten steps ahead to ensure seamless and successful outcomes.

• Prepare expense reports and uphold an accurate expense filing system.

• Exhibit flexibility in coverage – capable of supporting a diverse range of personalities and leadership styles.

⛳️ Requirements

• 1-2+ years of experience as an assistant working with executives or C-level management.

• Comfortable managing operational tasks.

• Experience in finance and global entrepreneurship is advantageous.

• Capable of working independently, predicting the needs of the operations team over time.

• Ability to operate effectively under pressure; meet tight deadlines; juggle multiple projects and expectations; and maintain sharp focus while prioritizing competing tasks.

• Strong attention to detail and excellent organizational skills are essential.

• Must be a collaborative team player, thriving in a fast-paced, highly demanding, high-volume, and dynamic environment.

• Possess strong interpersonal skills, with an understanding of the significance of maintaining confidentiality.

• Capable of effectively communicating and engaging with employees at all organizational levels.

• Quick to learn new processes and technologies, and able to assimilate into existing systems.

• Proficient in Microsoft Office and Google Suite.

• Willingness to work during US business hours (specific details will be provided and may be subject to change).

🏝️ Benefits

• Food Allowance

• Government Benefits

• 13th Month Pay

• Work Equipment

• Night Differential if applicable (10% of hourly rate)

• 20 Leaves (after 6 months)

• Holiday Pay (200% on Regular holidays; 130% on Special holidays)

• Overtime Pay (maximum of 10.25 hours/day)

• Referral Bonus (₱10,000 if referral is hired and remains with the company for 3 months)

• Health Maintenance Organization (HMO) coverage (after 6 months)