Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee inbox management, calendar organization, scheduling, and follow-up tasks for executives.

• Draft and prepare documents, reports, and meeting notes to aid in decision-making processes.

• Coordinate tasks, timelines, and daily priorities among various stakeholders.

• Assist with light operational tasks, project management, and reporting activities.

• Perform research to guide strategy and executive decision-making.

• Manage personal and administrative support tasks as required.

• Ensure effective communication between clients and stakeholders.

• Follow established Standard Operating Procedures (SOPs) while seeking and applying process enhancements.

⛳️ Requirements

• Minimum of 3 years of experience as an executive assistant or in operations roles.

• Proven experience in fast-paced environments with high expectations.

• Demonstrated ability to own and drive projects from start to finish, including managing timelines, dependencies, and stakeholder engagement.

• Strong familiarity with Google Workspace.

• Proficient in popular project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion, or similar).

• Skilled in commonly used AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly, or similar).

• Experience in managing relationships with stakeholders, including founders, clients, vendors, internal teams, and C-suite executives.

• Business-fluent in written and spoken English.

• Must be located in the Philippines.

• Must be available to work during US hours.

• A quiet home workspace that is conducive to remote work.

• Headset and webcam available for remote meetings.

• Reliable backup internet and/or backup power to ensure continuity of remote work.

🏝️ Benefits

• Competitive compensation that exceeds market rates.

• Paid holidays and paid time off (PTO).

• Flexible part-time or full-time positions designed to fit your availability.

• Bonuses based on performance, tenure, and health & wellness initiatives.

• Opportunities for professional growth within the Assistantly community.

• Join a dynamic and supportive community of professionals.