Executive Assistant Associate

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee communication systems, coordinate recruitment processes, and assist in implementing tools and standard operating procedures (SOPs) that alleviate cognitive load for the CEO and leadership team.

• Prioritize and manage emails, assessing flagged messages for replies.

• Classify emails into four designated folders.

• Serve as a gatekeeper for the Executive's calendar and oversee interview scheduling.

• Enhance and maintain CRM organization to boost usability and efficiency.

• Develop and sustain a personal operating system complete with SOPs and task tracking.

• Consolidate and oversee personal administrative responsibilities.

⛳️ Requirements

• A minimum of 3 years of experience supporting senior executives in roles such as EA, Operations Coordinator, or similar positions.

• Outstanding written communication abilities — must be a more proficient writer than the executive.

• Demonstrated capability to **follow and replicate structured formats**.

• Strong organizational skills and execution capabilities.

• Comfortable functioning as a “memory system” for a dynamic CEO.

• Robust organizational instincts and commitment to follow-through.

• Proficient in working with systems and SOPs (Standard Operating Procedures).

• Ability to anticipate needs and provide context-specific assistance.

• Capable of managing confidential and sensitive information with discretion.

• Technologically adept and flexible with evolving systems and tools.

• Excels in high-accountability and high-clarity work environments.

• **Technical Requirements:** Access to reliable high-speed internet and a modern home office setup.

🏝️ Benefits

• Gain international experience.

• Enjoy the opportunity to work remotely from any location.

• Be part of a supportive and collaborative team environment.

• Access to learning and development opportunities.

• Potential for performance bonuses.

• Paid Time Off (PTO).

• Health Maintenance Organization (HMO) coverage after 3 months.