Executive Assistant – AI-Driven Legal & Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• We are a mental health technology platform that connects licensed psychologists with individuals seeking support while educating thousands through our engaging social media content.

• Our mission drives us to move quickly, and we are looking for a Founder's Associate who will work closely with the founders, operating at the crossroads of law, operations, and AI.

• This position demands high ownership and is not suited for everyone.

⛳️ Requirements

• Proficiency in English: both written and spoken at a professional level is essential.

• Owner Mindset: You take initiative, proactively identifying and solving problems.

• Bookkeeping: Responsible for tracking invoices, expenses, and receipts while maintaining clean and accurate financial records.

• AI & Automation: Utilize tools like ChatGPT, Notion, and Zapier/Make to streamline tasks and enhance efficiency.

• Legal Research: Conduct research on regulations, summarize compliance topics, and assist with policy documentation.

• Recruitment: Post job openings, screen candidates, coordinate interviews, and oversee the hiring process.

• Admin & Operations: Organize documents, update systems, and enhance daily workflows.

• Google Workspace: Ensure that Drive, Docs, Sheets, Gmail, and Calendar are well-organized and current.

• Research: Conduct necessary research for the business, including markets, tools, vendors, competitors, and regulations.

• Founder Support: Manage daily workflow, tasks, follow-ups, and priorities to ensure nothing is overlooked.

• Calendar & Scheduling: Take charge of the Founder's schedule, meetings, agendas, and action items.

• Communications: Manage professional emails and messages with team members, partners, and external parties.

• Team Coordination: Act as a liaison between the Founder and internal/external teams, tracking tasks and deadlines.

• Excellent written and spoken English skills.

• Strong organizational skills, attention to detail, and follow-up capabilities.

• Ability to multitask and manage competing priorities effectively.

• Experience supporting a founder, executive, or a fast-paced team is advantageous.

• Significant experience with AI tools such as ChatGPT, Gemini, Claude, Notion AI, and other platforms is preferred.

• Familiarity with automation and workflow tools like Zapier, n8n, Make, or similar is a strong plus.

• Confidence in using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems.

• Basic knowledge of bookkeeping or accounting principles.

• Ability to research legal and compliance topics and present findings clearly.

• Professionalism, confidentiality, and sound judgment are essential.

• A proactive attitude — you don’t wait for detailed instructions for every task.

• Comfort in a fast-paced startup environment.

🏝️ Benefits

• Equity Shares — Join early and own a part of the company. As we grow, the value of your shares increases with us.

• Performance-Linked Pay — Your salary growth directly correlates with your performance and the company's success. There are no arbitrary pay reviews; if you deliver results, you earn more.

• Relocation to Europe — When the time is right, you'll have the chance to relocate to Europe as part of our expansion. We manage the entire relocation process — you just need to arrive.

• Work From Anywhere — Enjoy the flexibility of being fully remote from day one, regardless of your location.

• Grow With Us — As the company evolves, so do your role, title, and impact.

• Real Purpose — Make a meaningful contribution to improving people's mental health and overall well-being.