Events Lead

This is a fully remote position, open to applicants in California.

📋 Description

• Take complete ownership of three annual staff retreats, managing everything from venue selection and negotiations to budgeting, travel arrangements, room assignments, dietary requirements, session logistics, and on-site assistance.

• Organize and facilitate research and benchmarking team events, which encompass expert symposiums, workshops, and sessions with invited speakers.

• Coordinate podcast recordings, including scheduling, guest arrangements, venue selection, and recording logistics.

• Manage event budgets and establish repeatable processes, such as checklists, timelines, and templates for efficiency.

• Determine which event tasks should be managed in-house and which should be outsourced.

• Source and oversee vendors and contractors to ensure successful event execution.

• Create engaging event experiences by designing agendas, spaces, and details that promote connection, comfort, energy, and productivity.

• Participate actively in events, taking on hands-on responsibilities as needed.

• Supervise supporting personnel, primarily contractors, should the function expand.

• Lead the events function and broader live activities as the organization continues to evolve.

⛳️ Requirements

• Proven track record of organizing events from start to finish, preferably including multi-day retreats, conferences, or workshops.

• Experience in negotiating with venues, managing budgets, and resolving on-site issues effectively.

• Strong understanding of what makes gatherings engaging and effective.

• Ability to independently manage projects without a defined playbook and devise innovative solutions.

• Proactively seek and integrate feedback in a timely manner.

• Capable of providing clear and constructive feedback, including to supervisors.

• Naturally organized and detail-oriented.

• At least two years of relevant work experience in environments with multiple moving parts.

• Exceptional written and verbal communication skills.

• Comfortable engaging in direct and empathetic communication.

• Enthusiastic about working in a fast-paced, startup-like environment.

• Driven by Epoch AI’s mission to enhance humanity's understanding of AI development.

• Willingness to travel as required.

• Proficient in professional-level English.

• Familiarity with AI developments is a plus but not mandatory.

🏝️ Benefits

• Annual salary ranging from $125,000 to $140,000 USD.

• Remote/hybrid work environment with flexible hours.

• Comprehensive health insurance package, including supplemental health benefits and life insurance.

• 3% matching contribution to 401K.

• Generous paid time off policy with no specific annual limit.

• 30 days of protected PTO per year.

• Unlimited personal and sick leave.

• Four months of paid parental leave for permanent employees with at least 12 months of service.

• Prorated parental leave for those with less than 12 months of service.

• Flexible and generous expense policy for equipment.

• Expense coverage for productivity tools and professional development opportunities.

• Unlimited spending on AI tools, subject to guidelines and manager approval.

• Paid work-related trips, including three staff retreats annually and relevant conferences.

• Full access to well-equipped offices in Berkeley, California.

• Complimentary meals, snacks, gym access, and more.