Events Intern

📋 Description

• Update and manage the NatCon prospects list; perform market research to discover new opportunities for exhibitors and sponsorships; assist in revising the NatCon sponsorship prospectus; support outreach initiatives including cold calls and follow-up emails; monitor outreach activities and maintain records in the CRM and internal systems.

• Aid registered exhibitors in updating their company details, logos, and profiles within MapYourShow (the event management platform); maintain and revise records in MapYourShow; collaborate with marketing/design to gather assets and manage deadlines.

• Oversee and address inquiries through shared inboxes and the department's phone line promptly.

• Assist in tracking sales progress and generating basic reports; help ensure data consistency across CRM, event platforms, and internal systems.

• Provide logistical support for the Board Retreat and Annual Conference, which includes reviewing food and beverage orders, coordinating with a Destination Management Company (DMC) for off-site events, marking up floor plans, and creating forms in Asana.

• Offer on-site assistance for conference events, if located in Washington D.C., as needed.

⛳️ Requirements

• Current student who has completed at least two full-time years of undergraduate study or a recent graduate (within the last six months) from an undergraduate or graduate degree program.

• Previous experience in hospitality or events is preferred.

• Interest or experience in exhibits, sponsorships, and/or trade shows.

• Familiarity with Asana for project management is preferred, though not mandatory.

• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).

• Must possess authorization to work in the United States.

🏝️ Benefits

• All interns receive compensation of $20/hour.

• Remote work: We encourage applications from all US time zones, understanding that some mandatory meetings and training sessions may take place in US Eastern Time.

• Relias Trainings: Complimentary access to job-related training sessions.

• Mental Health First Aid: We provide training and certification in Mental Health First Aid, a skills-based training course equipping participants to recognize and respond to signs of mental illness and substance use.

• Employee Assistance Program (EAP): A program dedicated to employee wellbeing, offering resources and solutions for navigating challenging times.

• Focus Time: Regularly scheduled time on our calendars to minimize meeting fatigue and allow staff to concentrate on their tasks.

• College Credit: This internship may qualify for college credit within your academic program.