Event Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Organize client-facing events such as conferences, networking gatherings, and client excursions.

• Arrange internal company events, including holiday celebrations, summer parties, retreats, and special occasions.

• Collaborate with various departments, including Marketing, Business Development, Facilities, IT, Legal, Procurement, and Accounting.

• Research and suggest venues, catering options, décor, entertainment, promotional materials, and event vendors.

• Maintain relationships with external vendors and identify potential new vendors.

• Oversee contract reviews, payment schedules, vendor deadlines, approvals, compliance documentation, and event records.

• Manage sponsorship benefits, attendee registration, booth requirements, deliverables, material shipping, setup, and dismantling.

• Keep the marketing events calendar updated and track deadlines, sponsorship commitments, and milestones.

• Create event invitations, reminder emails, registration communications, follow-up messages, and client outreach in collaboration with the Content Specialist.

• Develop event graphics and publish attorney speaking opportunities alongside the Marketing Specialist.

• Maintain event records in the CRM and marketing databases, tracking RSVP status and follow-up activities.

• Administer the Uber account and the administration page for the Navan travel program.

• Monitor and report on event ROI, including attendance, client participation, leads, follow-up activities, and business development results.

• Track expenses and reconcile invoices for approval.

• Manage multiple projects, adhere to deadlines, enhance processes, ensure event quality, and achieve measurable outcomes.

• Develop, document, and uphold event planning procedures, efficiencies, and best practices.

⛳️ Requirements

• Bachelor’s degree in Marketing, Communications, or a related field.

• 3–5 years of experience in event planning, marketing, business development, or a related area.

• Willingness to travel as necessary, including occasional evenings and weekends.

• Must be located near a major airport hub, preferably on the East Coast.

• Familiarity with Monday.com, Nexl, Canva, or similar MarTech platforms is preferred but not mandatory.

• Experience in managing event budgets, vendor contracts, and sponsorship deliverables is preferred.

• Background in a professional services environment is desirable.

• Legal experience is a plus but not essential.

• Strong organizational and project management abilities are required.

• Proficiency in Microsoft Office Suite is mandatory.

• Exceptional written and verbal communication skills are essential.

🏝️ Benefits

• Opportunity and willingness to travel to events to offer logistical support.

• Designation for remote work indicated as “Fully Remote” and “#LI-Remote.”