Event Planner II

This is a fully remote position, open to applicants in India.

📋 Description

• Oversee the planning and implementation of in-person or virtual meetings and events, including post-event evaluations, financial reconciliations, and gathering lessons learned.

• Act as the primary point of accountability for assigned events, managing timelines, risks, dependencies, and tracking decisions.

• Facilitate core planning meetings with cross-functional stakeholders to ensure team alignment.

• Collaborate with business owners to create comprehensive event plans, budgets, and delivery strategies.

• Administer budgets in alignment with policy guidelines, which includes invoice reconciliation and financial recaps following events.

• Identify, negotiate, and coordinate with venues, audiovisual providers, decorators, and other essential vendors.

• Work closely with both internal and external stakeholders to guarantee the success of events.

• Implement events on-site with a strong emphasis on attendee experience, service excellence, and resolving any issues that arise.

• Develop thorough event risk mitigation strategies.

• Ensure flawless on-site execution with a focus on customer satisfaction and the overall attendee experience.

• Create engaging event experiences that cater to attendee needs and inquiries.

• Utilize insights and feedback to enhance future events and improve operational procedures.

⛳️ Requirements

• Bachelor’s degree in a relevant field or equivalent experience.

• Industry certifications such as CMP, CMM, PMP, or CAPM are advantageous.

• Over 7 years of experience in planning events for 25 to over 2,000 attendees.

• Strong expertise in organizing meetings and events in both domestic and international settings.

• A proactive mindset with proven accountability, collaboration, and solution-focused decision-making skills.

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, Smartsheet, Monday.com, etc.).

• Physical ability to lift up to 20 pounds as part of event logistics.

• Willingness to travel up to 20% both domestically and internationally.

• Flexibility to work outside of regular business hours and on weekends.

🏝️ Benefits

• Health insurance

• Professional development opportunities