Event Planner

This is a fully remote position, open to applicants in Australia.

📋 Description

• Oversee program management from initiation to completion, ensuring that program goals and objectives are met or exceeded.

• Collaborate with suppliers, develop cost estimates for budgeting, and manage program execution and reconciliation.

• Lead introductory calls to engage clients and understand their meeting needs, emphasizing the program's goals and objectives.

• Recommend destinations; submit RFPs via Cvent for a varied clientele while considering program goals, budget, and spatial requirements.

• Generate precise documents and reports for clients and vendors in line with account requirements.

• Conduct successful vendor negotiations and manage contract execution, including terms, deadlines, cost savings, and concessions for hotels, venues, ground transportation, DMC, audio-visual production, food & beverage, optional activities, and other suppliers vital to the program's success.

• Ensure timely execution of contracts between parties.

• Provide the meeting owner/requester with a comprehensive summary of all terms, deadlines, total costs, and deposits to achieve program timelines and deadlines.

• Accurately record budget, costs, savings, and contract execution in Cvent or relevant technology.

• Willingness to travel on-site for programs as required.

• Manage program reconciliation, invoicing, accounts payable, and receivables for each program as needed.

• Offer proactive, professional recommendations to clients based on industry expertise.

• Secure repeat business opportunities.

• Utilize time tracking for precise project billing.

• Perform additional duties as assigned.

⛳️ Requirements

• A high school diploma or equivalent is mandatory.

• At least five (5) years of experience in event or meeting planning is required.

• CMP and/or CMM certification is preferred.

• Proficient in the Microsoft Office Suite.

• Basic mathematical skills are necessary.

• Strong attention to detail is essential.

🏝️ Benefits

• Company Paid Basic Life & AD&D Insurance.

• Company Paid Short-Term Disability.

• Voluntary Long-Term Disability Insurance.

• Comprehensive Wellness Program with financial incentives to lower medical insurance premiums.

• Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection; and Legal Coverage options.

• Three medical plan options, including a High Deductible Health Plan, HMO plan (available in select states), and a Co-Pay medical plan.

• Health Savings Account (HSA) with company core contributions and matching, per pay period for those enrolled in the HDHP medical plan.

• Flexible Spending Accounts.

• Dependent Care Savings Account.

• Dental Insurance Plan.

• Vision Insurance Plan.

• Nine Company Paid Holidays, including the day after Thanksgiving.

• Generous paid time off policies for vacation and sick days.

• Employee Assistance Plan with access to Talk Space Therapy.

• Family Medical Leave.

• Paid Parental Leave (4 weeks).

• Maternity benefits that include company-paid STD and Parental Leave (4 weeks) for recovery and family bonding time.

• Bereavement Leave.

• 401(k) Retirement Plan with a generous matching contribution per pay period.

• Student Loan Payment Match.