Event Coordinator

This is a fully remote position, open to applicants in Connecticut.

📋 Description

• Take charge of the planning and execution of assigned events from initial concept to final completion.

• Conduct venue research and selection, manage contract coordination, set up registration, and oversee attendee management and meeting logistics.

• Handle food & beverage arrangements, coordinate audiovisual needs, support agenda preparation, and manage event communications.

• Conduct post-event surveys, create reports, track budgets, manage invoices, and coordinate sponsorships.

• Investigate and monitor upcoming industry event opportunities for the Events team to consider.

• Offer planning and onsite assistance for IDOC's premier events.

⛳️ Requirements

• A Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related discipline is preferred.

• A minimum of 2 years of experience in coordinating meetings, conferences, events, hospitality, or similar roles.

• Proven ability to manage multiple projects simultaneously while adhering to deadlines.

• Strong organizational capabilities with a keen eye for detail.

• Exceptional written and verbal communication abilities.

• Ability to cultivate positive relationships with vendors, venues, sponsors, and internal stakeholders.

• Comfortable working independently in a remote setting while effectively collaborating across teams.

• Strong problem-solving skills and the capacity to maintain composure under pressure.

• Familiarity with one or more of the following: Swoogo, EventMobi or similar event management platforms, Microsoft Office Suite, Microsoft Teams, Zoom Webinar, HubSpot, Canva, and project management software (Asana or similar).

🏝️ Benefits

• A collaborative and empowering environment for professionals.

• A Great Place to Work-Certified™ organization.