Event Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Conduct research and create a shortlist of venues for meetups, dinners, and side events.

• Solicit and evaluate commercial proposals from venues and other service providers.

• Arrange and oversee the printing of promotional materials such as flyers, banners, certificates, business cards, and additional items.

• Collaborate with merchandise suppliers for production, branding, and delivery processes.

• Oversee international logistics for deliveries via courier and postal services.

• Monitor deadlines, statuses, budgets, and commitments made by vendors for all events.

• Work closely with the Marketing team to assist in all expo and event-related activities.

• Prepare guest lists, invitations, confirmations, and reminders.

• Communicate effectively with international vendors, partners, and organizers in English.

• Organize the collection of photo and video content after events.

• Help in creating post-event reports and presentations.

• Manage vendor invoices: verify details, track approvals, and follow up on payments.

• Keep organized records of vendor contacts, quotes, cost sheets, and agreements; and

• Perform any other tasks pertinent to the role.

⛳️ Requirements

• Exceptional written and verbal English communication skills.

• Proven experience collaborating with suppliers, including printing vendors, merchandise/branding providers, venues, and/or catering services.

• Strong multitasking abilities and organizational skills; capable of managing multiple tasks and vendors simultaneously.

• Proficient in managing invoices, quotes, and cost sheets with meticulous attention to detail.

• Confident in using Google Docs, Sheets, Drive, Telegram, Google Meet, Notion (or similar platforms).

• Ability to work autonomously, proactively follow up, and encourage vendors to meet deadlines.

• An eye for aesthetics and good taste in visual materials (understanding what is clean, modern, and aligns with the brand).

🏝️ Benefits

• Competitive compensation package.

• Fully remote position.

• Support for Learning & Development to foster your professional growth.

• Paid annual leave and sick leave.

• Company events and celebrations (both online and offline).

• Anniversary and birthday gifts for employees.

• Opportunities for career advancement.

• Company-sponsored English language lessons.