Estimator Coordinator – Flooring

This is a fully remote position, open to applicants in Nicaragua.

📋 Description

• Serve as the main point of contact between the internal estimating team and clients. Receive, evaluate, and manage Invitations to Bid (ITB) to ensure a seamless workflow.

• Supervise the Request for Information (RFI) process. Review questions from the estimating team regarding blueprints, scope, or quantities, discuss them with clients to obtain timely responses, and communicate solutions back to the team.

• Diligently monitor all bid deadlines, ensuring that the estimating and pricing departments remain coordinated and adhere to submission timelines.

• Directly contact vendors and suppliers to request pricing when email communication is inadequate or when urgent responses are necessary.

• Perform comprehensive quality control checks on proposals received from vendors and the internal estimating department to guarantee accuracy.

• Assist the estimating team by comparing vendor proposals with project takeoffs as needed to identify any discrepancies.

• Provide responsive support by conducting emergency takeoffs and measuring square yardage/footage when unexpected project demands arise.

• Oversee the workflow and data pipeline for the remote pricing department based in India. Ensure they have all the necessary information and documentation to handle pricing requests efficiently.

• Quickly acquire and utilize essential commercial flooring terminology to effectively communicate with both technical estimators and external clients.

• Become highly proficient in the company’s proprietary bid tracking software to accurately log, monitor, and manage the status of all active bids and takeoffs.

⛳️ Requirements

• Demonstrated experience in construction project coordination, or a related administrative area, with a minimum of 2 years in a similar position.

• Required experience in the construction industry.

• Excellent Communication Skills (English): The ability to convey information clearly and fluently to US-based customers and internal teams is essential for success in this role.

• Strong organizational and time management abilities. Must be comfortable in a fast-paced environment where priorities can change rapidly.

• Proven capability to manage multiple tasks simultaneously, prioritize effectively, and coordinate with various internal and external stakeholders.

• Proactive and Inquisitive Mindset: Must be a self-starter who asks pertinent questions, shows curiosity, and seeks to understand processes rather than simply following instructions.

• High degree of accuracy and attention to detail.

• Proficient with Microsoft Office Suite (Outlook, Teams).

• Ability to comprehend basic construction documentation (blueprints/takeoffs) and RFIs, even without being a technical estimator.

• Capability to learn and master the technical software and flooring terminology.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Supportive work environment that values collaboration and innovation.