Editorial Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the complete project lifecycle for Editorial Team initiatives, from inception to delivery, utilizing the waterfall project management methodology.

• Create and sustain comprehensive project plans using Smartsheet, detailing timelines, milestones, task hierarchies, responsibilities, and deadlines; update plans daily to reflect progress and any modifications.

• Monitor workload distribution within the Editorial Team and highlight capacity issues to ensure balanced scheduling.

• Act as the team's dependable source of information regarding project status, guaranteeing colleagues have full visibility into historical data, outstanding items, and upcoming deadlines.

• Organize and lead project meetings (kickoffs, status updates), craft agendas, and disseminate notes, decisions, and action items to relevant parties.

• Manage daily project workflows including file organization, naming protocols, version control, and document transfers.

• Proactively identify risks and bottlenecks before they escalate; communicate concerns to the Managing Editor along with suggested solutions.

• Produce regular reports and status updates that highlight project health and keep the Managing Editor and leadership informed.

• Assist the Managing Editor in assessing and enhancing the processes and documentation that govern Editorial Team workflows.

• Review and help update team documentation - encompassing guidelines, checklists, templates, and task descriptions - to ensure accuracy and accessibility.

• Aid in the implementation of new or revised processes, providing training to team members as necessary.

• Help evaluate the team's utilization of tools (Smartsheet, Google Docs) and identify opportunities for increased efficiency.

⛳️ Requirements

• A bachelor’s degree in a relevant discipline, or an equivalent combination of education and experience.

• 3–5 years of project management experience, preferably in a publishing, editorial, or education-related environment; candidates with 5+ years are strongly preferred.

• Proven ability to manage multiple complex projects at once with competing priorities and a history of timely delivery.

• Strong proficiency in Smartsheet or a similar project management tool (Asana, Monday.com, Microsoft Project); candidates without Smartsheet experience who demonstrate quick, independent software learning will be considered.

• Expertise in Google Workspace (Docs, Drive, Gmail: essential tools for day-to-day Editorial Team activities).

• Excellent written and verbal communication skills, with the capability to convey information clearly and professionally to internal team members, leadership, and external stakeholders.

• Proven ability to work effectively in a collaborative, mission-driven setting where adaptability and resourcefulness are crucial.

🏝️ Benefits

• Medical, dental, vision, life, and long-term disability insurance.

• An employee flexible spending health care and dependent plan.

• A 401(k) plan with organizational contributions.

• Generous paid vacation and health and wellness time.

• Paid time off from December 24 to January 1.

• Paid time off for federal holidays.

• Paid time off for Jewish holy days that occur during the work week, in addition to floating holidays for those observing other holy days.

• Professional development budget and time off.