Editorial Assistant

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Provide administrative support to enhance the efficiency of the Editorial Services department.

• Oversee editorial programs, including Veeva Vault.

• Conduct permissions, reference maintenance, proofreading, copy editing, and other fundamental editorial tasks.

• Acquire, track, and prepare assets for advertising and medical communications from copyright holders and reference vendors.

• Establish submission trackers for congress and journal submissions.

• Prepare annotated deliverables for upload into Veeva Vault for client medical/legal/regulatory review.

• Act as the internal resource for Veeva Vault.

• Maintain client/project reference folders on company servers and Veeva Vault, which includes entering/uploading references, troubleshooting, and assisting/training colleagues.

• Support editors with project-specific responsibilities as needed.

• Collaborate closely with Editorial Services, Medical Services, and Project Management departments.

⛳️ Requirements

• Bachelor’s degree.

• Proficiency in operating and maintaining electronic database systems.

• Familiarity with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

• High level of integrity, confidentiality, and accountability.

• Exceptional organizational skills and attention to detail and timelines, ensuring a high degree of accuracy.

• Strong understanding of grammar and essential writing skills.

• Professional written and interpersonal communication skills.

• Capability to coordinate, take ownership of responsibilities, and execute multiple tasks in a fast-paced environment.

• Ability to gather relevant information from a variety of sources and maintain accurate records.

• Proficiency in mastering various content management systems.

• Willingness to commit to extra and/or nontraditional hours as client needs arise.

• Previous work experience that necessitated multitasking and organizational skills is preferred.

• Experience with electronic database entry and management is preferred.

• Familiarity with Veeva Vault is preferred, though training will be provided.

• Previous medical editing experience is a plus.

• Synchrony is unable to provide visa sponsorship for this position.

🏝️ Benefits

• Competitive salaries.

• Generous paid time off.

• Excellent health insurance.

• Family leave.

• 401(k) plan with employer matching.

• Employees can work remotely.