Drive to Zero Project Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Manage deadlines, submit materials, and both plan and coordinate timelines for significant global and regional events.

• Organize internal team involvement and preparation for events, including creating briefing materials and conducting debrief sessions.

• Oversee project timelines and ensure follow-ups on essential tasks, such as stakeholder outreach and internal deliverables.

• Assist in event organization by inviting and coordinating panelists, tracking submissions, and ensuring prompt responses from staff and participants.

• Facilitate internal project tracking and team check-ins to guarantee progress and accountability.

• Arrange travel logistics, especially for the Senior Director and representatives attending international events.

• Support scheduling of internal meetings, development of agendas, and note-taking for team and collaborative sessions.

• Create briefing materials and ensure timely access to relevant documents for meetings, events, and stakeholder engagements.

• Organize and maintain current records and documentation across platforms and systems, including presentations and annual reports, ensuring accessibility, version control, and clear labeling.

• Ensure materials are well-organized and easily accessible to enhance internal coordination and external communications.

• Coordinate internal communications to keep team members informed and aligned on priorities, updates, and deadlines.

⛳️ Requirements

• A minimum of 3-5 years of professional experience.

• Bachelor’s degree in Sustainability, Planning, Policy, Communications, or a related field of study.

• Strong project management, organizational, and time management skills, with the ability to manage multiple priorities.

• Excellent and proactive communication and interpersonal skills, with experience interacting with high-level stakeholders in a fast-paced environment.

• Detail-oriented, capable of tracking deadlines, following up on key tasks, and maintaining well-organized records.

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint.

• Experience in event coordination, international partnerships, or stakeholder engagement in an international context.

🏝️ Benefits

• 100% company-paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability, and Life Insurance.

• Retirement plan with generous company contributions.

• FSA for Health and Dependent Care.

• 3 weeks of vacation time in the first year of employment.

• 11 paid company holidays.

• Paid sick time.

• Paid family leave.

• And more!