Document Controller

This is a fully remote position, open to applicants in Ireland.

📋 Description

• Draft, oversee, manage, and safeguard Health & Safety and PSDP documentation required across various construction projects and operations.

• Assist in the preparation and ongoing upkeep of project documentation, such as Preliminary Safety & Health Plans and Stage Reports.

• Aid in the development and maintenance of Team documentation, including fee bids, tenders, and general administrative needs.

• Contribute to the preparation, review, and transfer of project Safety Files, necessitating coordination with design teams, contractors, and project PSCS.

• Communicate with project teams, designers, contractors, and external stakeholders concerning documentation requirements.

• Ensure adherence to version control, document numbering, approvals, and distribution protocols.

• Maintain document registers and guarantee that records are accurate, complete, and auditable.

• Support both internal and external audits related to Health & Safety documentation.

• Uphold confidentiality and data integrity of all documentation in accordance with GDPR requirements.

⛳️ Requirements

• Demonstrated experience in a Document Controller, Administrative, or similar role within Health & Safety, construction, engineering, or regulated environments.

• Experience in compiling PSDP documentation and Safety Files is highly advantageous.

• Strong organizational abilities coupled with exceptional attention to detail.

• Experience in managing controlled documents and document management systems.

• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, SharePoint, or similar applications).

• Capability to manage multiple priorities and meet deadlines effectively.

• Strong communication and coordination skills.

🏝️ Benefits

• Competitive salary.

• Performance-related bonus.

• Pension scheme with matching contributions.

• Remote-first hybrid model – utilize your home as a base and any of our office locations as you prefer.

• Opportunity to work from abroad.

• Flexible working hours.

• Access to over 60 health disciplines through our Kara Connect Platform.

• Continuous Professional Development (CPD) program & funding.

• Paid maternity, paternity, and fertility leave.

• Additional annual leave days for company and birthday celebrations.

• Death in Service benefit.

• Tax saver options for travel and bike to work.

• Involvement in culture, social, wellness, and CPD committees.

• Talent Development Programs.

• Access to renowned career coach Gerry Duffy.