Document Control Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Manages and oversees company documentation to support efficient engineering and substation construction activities.

• Requests and receives vendor drawings for all projects.

• Files, stamps, and forwards vendor drawings to AHV Engineering for evaluation.

• Returns all reviewed vendor drawings to the appropriate vendor.

• Organizes all vendor documents in their designated locations.

• Updates the Procurement Strategy Tracker with vendor drawing and closeout details for all projects.

• Distributes AHV 60, 90, and IFC drawings for specific equipment as necessary via ShareFile and email.

• Moves AHV Engineering 60, 90, and IFC drawings to the Document Control Transmittal and Issued folders in SharePoint.

• Acts as a liaison between AHV engineering and vendors.

• Requests specific files from vendors as needed by engineering.

• Obtains FID numbers for the SCADA/Study Engineering team.

• Schedules meetings with vendors and engineering as required.

• Currently facilitating two meetings with Control Enclosure vendors to ensure project progress.

• Updates the meeting tracker and sends the revised tracker to the Vendor and AHV Team.

• Creates Section 5 (Equipment Manuals & Energization Procedure) of the job closeout book for all projects.

• Requests closeout documents from vendors (such as warranty, certified drawings, owner’s manuals, test reports, etc.).

• Updates the job book tracker for each project as files are received.

• Collaborates with the site team to gather Material Receiving Checklists and Equipment Installation Checklists.

⛳️ Requirements

• Excellent coordination, time management, active listening, verbal and written communication skills, along with critical thinking and reasoning capabilities.

• Self-driven, capable of learning quickly and independently.

• Proficient in computer skills, including Excel and MS Office applications.

🏝️ Benefits

• Opportunity to work in a dynamic and collaborative environment.

• Professional development and growth opportunities.

• Competitive compensation package.