Docketing Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and evaluate court dockets to pinpoint filings, rulings, orders, and case updates impacting clients and attorneys.

• Calculate, schedule, and monitor critical deadlines in accordance with court rules, scheduling orders, and relevant procedural requirements.

• Input and sustain court dates, deadlines, and case events within the firm's docketing system.

• Examine pleadings, motions, court orders, and various legal documents to determine pertinent docketing requirements.

• Investigate court procedures and filing mandates to ensure compliance across different jurisdictions.

• Create docket reports and convey essential case information to attorneys and legal teams.

• Conduct regular audits and quality control checks to uphold the accuracy and integrity of docket information.

• Collaborate with attorneys, paralegals, and legal assistants to facilitate timely filings and efficient case management.

• Disseminate relevant updates on court rules and procedures to the appropriate teams.

• Recognize opportunities to enhance docketing processes and improve departmental efficiency.

• Work with colleagues across various offices to address inquiries and promote effective communication.

• Assist with department projects and fulfill additional tasks as directed by the Docketing Manager.

• Maintain adaptability in daily work schedules during peak workload periods and perform other assigned duties.

⛳️ Requirements

• Minimum of 3 years of experience in legal docketing, litigation support, paralegal roles, court administration, or legal operations within a law firm, corporate legal department, or court environment.

• Experience in supporting multi-jurisdictional litigation, including federal, state, appellate, and administrative courts.

• Thorough understanding of court rules, procedures, filing requirements, and deadlines.

• Capability to accurately interpret and apply complex procedural requirements.

• Knowledge of legal docketing principles and calendaring methodologies.

• Experience in calculating deadlines based on court rules, statutes, scheduling orders, and local practices.

• Proficient in using docketing, calendaring, and case management systems such as CourtAlert, CompuLaw, eDockets, or similar platforms.

• Familiarity with electronic court filing and research systems, including PACER/CM-ECF and state court e-filing platforms.

• Ability to review and interpret court filings, orders, notices, and other procedural documents.

• Knowledge of litigation lifecycle events, service requirements, procedural milestones, and the role of docketing in law firm risk management and compliance.

• Proficient in Microsoft Office, especially Outlook, Excel, Word, and Teams.

• Strong attention to detail, sound judgment, and a dedication to precise and dependable work.

• Ability to organize competing priorities, manage multiple deadlines, and adapt as needs and priorities shift.

• Clear and professional communication skills while working independently and collaboratively across teams.

• Capability to research and resolve complex docketing or procedural inquiries.

• Willingness to learn new technologies and processes.

• Background check required.

• Experience with automation tools, workflow management systems, and reporting or dashboard features within docketing platforms is a plus.

• Knowledge of specialized court procedures, including bankruptcy, intellectual property, or international matters, is a plus.

🏝️ Benefits

• Competitive Base Salary

• Annual Merit Increases

• On-the-Spot Monthly Bonus Program

• Workplace Flexibility Options

• 401k Retirement Plan with Employer Match & Profit-Sharing Component

• Health, Dental and Vision Coverage + Employer Premium Contribution

• Employer-Paid Group Term Life Insurance

• Paid Time Off and Paid Holidays

• Employee Wellness Program

• Employee Assistance Program

• Opportunities for professional development