Director, Meetings & Events

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Lead the planning and implementation of designated US and international congresses, national gatherings, and internal corporate events.

• Oversee venue selection, transportation, catering, room configurations, registration, accommodations, audiovisual services, and attendee communications.

• Provide comprehensive management of standalone meetings and ancillary events.

• Develop and oversee event budgets, monitor expenses, process invoices, and maintain financial reporting.

• Assist in forecasting, reconciliation, and budget planning in collaboration with Finance and leadership.

• Manage meeting agencies, congress partners, venues, and third-party service providers.

• Facilitate vendor selection, contract negotiations, and performance evaluations.

• Supervise event preparedness, agendas, meeting materials, registration, attendee management, and onsite logistics.

• Deliver onsite leadership for key events and address operational challenges.

• Coordinate booth management, meeting spaces, speaker assistance, registration services, and event breakdown.

• Aid in attendee communications, event marketing, and registration initiatives.

• Ensure adherence to healthcare regulations, industry standards, company policies, and HCP spending requirements.

• Monitor event activities and maintain documentation, approvals, and reporting.

• Identify and mitigate operational and compliance risks.

• Conduct post-event assessments, analyze metrics and attendee engagement, and enhance future programs.

• Develop scalable processes, tools, and best practices for the Meetings & Events function.

⛳️ Requirements

• Bachelor's degree in Hospitality Management, Event Management, Marketing, Communications, Business Administration, or a related field is required.

• A minimum of 7 years of experience in planning and executing meetings, congresses, and events within the pharmaceutical, biotechnology, or healthcare sectors.

• Proven track record in managing global events and collaborating with international stakeholders and vendors.

• CMP, CMP-HC, CMM, or a similar certification is preferred.

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

• Experience with event management platforms such as Cvent, ExhibitForce, or equivalent meeting technologies.

• Familiarity with budget management, registration systems, and event analytics tools.

• Ability to influence and work collaboratively across diverse stakeholder groups in a dynamic environment.

• Experience managing complex, cross-functional initiatives with various priorities.

• Exceptional organizational and project management abilities; capability to handle multiple events concurrently.

• Strong prioritization skills, ability to meet deadlines, and deliver results under pressure.

• Excellent verbal, written, and interpersonal communication skills.

• Ability to engage effectively with senior leaders, healthcare professionals, vendors, and cross-functional teams.

• Resourceful and proactive attitude towards challenges and problem resolution.

• Experience in negotiating vendor contracts and managing event budgets.

• Keen attention to detail and dedication to operational excellence.

• Experience in planning and managing meetings across various geographies and cultures.

• Ability to work effectively with global stakeholders, vendors, and service partners.

• Proficiency in additional languages is valued but not mandatory.

🏝️ Benefits

• Remote work arrangement.

• Salary range of $200,000–$250,000 per year.

• Additional language proficiency is valued.

• Equal Opportunity Employer committed to diversity and an inclusive environment.