Design Project Coordinator

This is a fully remote position, open to applicants in Hawaii.

📋 Description

• Execute general design coordination along with technical and administrative support tasks.

• Assist the design team in ensuring seamless operations related to managing design deliverables, coordinating construction administration tasks, and confirming that deliverables align with client expectations.

• Complete standard assignments while collaborating with more experienced team members on more intricate tasks.

• Keep updated master lists and logs throughout the design and construction phases.

• Manage specification development within the Specification Development Platform (SpecLink).

• Oversee the content of design deliverables and supervise the production of design outputs.

• Contribute to the creation of the design work breakdown structure and schedule.

• Assist in the preparation and execution of project and quality management plans, project documentation, and health and safety plans.

• Coordinate and document fundamental QA/QC activities.

• Maintain project collaboration platforms.

• Support the Design Manager (DM) in engaging Subject Matter Experts (SME) for quality control and in the development and tracking of scope, schedule, and budget.

• Aid in coordinating subconsultants and teaming partners.

• Organize design team meetings and facilitate communications.

• Create materials for client presentations.

• Exhibit flexibility to adapt and undertake various additional tasks as necessary based on evolving requirements.

⛳️ Requirements

• Generally requires at least 2 years of design coordination or related professional experience.

• A minimum of two years’ experience in a professional office environment is required.

• Preferred experience in project coordination and construction specification standards (EJCDC) within the A&E and construction sectors.

• Highly skilled in Microsoft Word, Excel, and Outlook; proficiency in PowerPoint, Project, SharePoint, Bluebeam, and ProjectWise is advantageous.

• Ability to anticipate project needs and independently identify work assignments.

• Comfortable working closely with senior managers and technical personnel.

• Strong communication skills, both written and verbal, are crucial.

• Proactive and self-driven individual.

• Capability to multi-task and prioritize tasks effectively is required.

• Must be able to work independently as well as collaboratively within a team environment.

• Willingness to occasionally work overtime is required.

🏝️ Benefits

• Medical

• Dental

• Vision

• Short and long-term disability

• Life insurance

• Employee assistance program

• Paid time off

• Parental leave

• Paid holidays

• 401(k) retirement savings plan with employer match

• Performance-based bonus eligibility

• Employee referral bonuses

• Tuition reimbursement

• Pet insurance

• Long-term care insurance