Coupa Administrator, Oracle Payables Expertise

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Act as the main system administrator for Coupa, overseeing configuration, workflows, approval chains, supplier setup, catalogs, user access, and operational settings.

• Deliver daily support for inquiries related to Coupa, addressing issues and conducting research on supplier onboarding, purchase requisitions, purchase orders, invoice processing, catalogs, and approvals.

• Collaborate with Procurement, Finance/AP, IT, and business users to enhance and support the entire Procure-to-Pay lifecycle.

• Maintain and troubleshoot the integrations between Coupa and Oracle Payables / Oracle Fusion ERP.

• Manage essential data flows between Coupa and Oracle AP, which include supplier master data, purchase orders, receipts, invoice files, and AP data.

• Ensure the accurate and complete transmission of data from Coupa to Oracle AP for invoice generation and payment processing.

• Work in close partnership with Oracle Fusion Development teams to oversee integration jobs, resolve failures, troubleshoot errors, and enhance integration reliability.

• Utilize knowledge of APIs, file-based imports, integration configurations, and data controls to meet integration requirements.

• Configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational views.

• Optimize supplier onboarding by setting up and managing SIM forms and vendor lifecycle processes.

• Facilitate the utilization of Coupa Super Smash for invoice ingestion and automation workflows.

• Analyze Coupa quarterly releases, assess new features, suggest enhancements, and manage release testing.

• Lead or assist in Coupa enhancements, quarterly release testing, new module implementations, and continuous improvement efforts.

• Implement system changes through a structured SDLC lifecycle, which includes requirements gathering, design, configuration, testing, UAT, deployment, and post-release validation.

• Engage in Agile ceremonies, including sprint planning, backlog refinement, daily standups, and related delivery activities.

• Propose process improvements and system enhancements to boost efficiency, compliance, automation, and user adoption.

• Keep documentation updated, including configuration guides, SOPs, process flows, test scripts, training materials, release notes, and support procedures.

• Manage secure user access in accordance with SOX controls, segregation-of-duties requirements, and internal audit expectations.

• Ensure compliance with procurement policies through Coupa rules, workflows, reporting, and controls.

• Assist with internal and external audit requests by providing system evidence, access details, control documentation, and process support.

• Create and deliver training sessions, end-user guides, and support materials for Procurement, Finance, AP, and business users.

• Serve as a subject matter expert in Coupa configuration, P2P best practices, Oracle AP integration workflows, and associated operational processes.

⛳️ Requirements

• 2–4+ years of practical experience in administering Coupa, encompassing Procurement, Invoicing, Expenses, Supplier Management, or related modules.

• Strong functional understanding of Oracle Payables, Oracle Fusion ERP, and AP workflows.

• Experience in supporting Procure-to-Pay processes, including requisitioning, purchasing, supplier onboarding, purchase orders, invoice processing, approvals, and payment-related workflows.

• Proven ability to configure and maintain Coupa workflows, approval chains, user access, supplier setup, catalogs, SIM forms, and invoice processing configurations.

• Working knowledge of Coupa integration patterns, file-based imports, data flows, API setups, and integration troubleshooting.

• Experience in maintaining and troubleshooting integrations between Coupa and Oracle Fusion/AP.

• Capability to monitor and solve data transmission issues involving supplier master data, purchase orders, receipts, invoice files, and AP data.

• Familiarity with SOX-controlled environments, including secure access management, segregation of duties, audit support, and control evidence.

• Knowledge of structured SDLC practices, including requirements, design, testing, UAT, deployment, and post-release validation.

• Experience in Agile environments, participating in sprint planning, backlog refinement, daily standups, and iterative delivery cycles.

• Experience in reviewing Coupa quarterly releases, evaluating new features, recommending enhancements, and supporting release testing.

• Ability to configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational metrics.

• Proficiency in Excel and comfort in working with transactional datasets.

• Strong understanding of P2P controls, procurement policies, AP accounting concepts, accruals, expense coding, and 3-way match.

• Experience with Coupa Super Smash, Supplier Information Management, Coupa Pay, Supplier Portal, Risk Assess, Spend Analytics, API integrations, or middleware tools is advantageous.

• A bachelor’s degree in Finance, Accounting, Business, Information Systems, or a related field is preferred.

• Excellent analytical, documentation, communication, training, and problem-solving skills.

• Ability to collaborate effectively with Procurement, AP, IT, Finance Transformation, and business stakeholders.

• Detail-oriented, organized, proactive, and dedicated to continuous improvement.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career growth.

• Flexible work arrangements and a supportive work environment.