Office Support Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Schedule and organize intricate activities such as meetings, travel, conferences, and departmental events.

• Submit tax returns, extensions, and estimates in both electronic and paper formats.

• Prepare zero extensions using tax software.

• E-file tax returns.

• Coordinate the receipt of signed e-File authorizations.

• Draft and proofread correspondence, including client engagement letters and responses to the IRS and tax authorities.

• Assist with invoicing and reporting in a professional services setting.

• Prepare expense reports.

• Manage confidential correspondence and files, as well as new client onboarding.

• Coordinate and oversee workflow with the team.

• Track due-date reporting for IRS and tax authority deadlines.

• Manage partner prospects and leads.

• Report using various programs.

• Create Microsoft Excel reports that utilize formatting, intermediate formulas, charts, and graphs.

• Offer support to local offices while enhancing efficiency, client experience, and quality control.

• Engage with local team members and colleagues across all organizational levels.

• Analyze and improve operational practices to boost efficiency.

• Serve as project manager for special initiatives.

• Proofread for spelling, grammar, and formatting to ensure accuracy and clarity.

⛳️ Requirements

• Over 5 years of administrative experience; experience in a tax practice is advantageous.

• Intermediate to Advanced proficiency in Excel; resourceful in learning Excel features and formulas.

• Intermediate to Advanced skills in PowerPoint and Word.

• Technologically proficient.

• Excellent interpersonal skills.

• Skilled in managing relationships with higher-ups.

• Capability to analyze and enhance operational practices for improved efficiency.

• Detail-oriented and adept at working in a fast-paced, time-sensitive office environment.

• Proficient in multitasking and prioritizing with strong problem-solving abilities and self-direction.

• Aptitude for collaborating with diverse external clients and internal associates at all organizational levels.

• Exceptional written and verbal communication skills.

• Superior organizational capabilities and commitment to timely project completion.

• Ability to organize and prioritize large volumes of information and calls.

• Act as a department ambassador.

• Ability to work independently and manage special projects.

• Proofreading skills for spelling, grammar, and formatting.

• Quick to learn Aprio's Windows-based applications.

🏝️ Benefits

• Medical, Dental, and Vision Insurance available from the first day of employment.

• Flexible Spending Account and Dependent Care Account options.

• 401k plan with Profit Sharing.

• 9+ holidays and a discretionary time off structure.

• Parental Leave – coverage for both primary and secondary caregivers.

• Tuition Assistance Program and CPA support program with cash incentives upon completion.

• Discretionary incentive compensation based on firm, group, and individual performance.

• Incentive compensation related to the origination of new client sales.

• Highly-rated wellness program.

• Flexible working environment including remote and hybrid options.

• Competitive compensation package.

• Industry-leading benefits.

• Flexible work environment to support work/life balance.

• Continuous learning and advancement opportunities.