Corporate Secretary

This is a fully remote position, open to applicants in Germany.

📋 Description

• Ensure the maintenance of precise and comprehensive corporate records for 15-20 legal entities across various jurisdictions and implement a new corporate records management system/tool.

• Spearhead initiatives for entity rationalization to streamline the corporate structure in collaboration with tax and legal advisors.

• Create, standardize, and oversee end-to-end intercompany frameworks, which include contracting, documentation, approvals, transfer pricing support, and working with Finance on invoicing and settlement processes.

• Manage and harmonize the dual structure of legal entities and the functional organization (with statutory Managing Directors), ensuring distinct roles, decision-making rights, authorization frameworks, and effective collaboration while upholding legal compliance and corporate boundaries.

• Oversee shareholder communications, which involve maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors regarding governance and reporting.

• Act as the main point of contact for banking relationships, assisting with debt financing activities, preparing corporate authorization documents, ensuring adherence to loan agreements, and keeping records of guarantees and intercreditor arrangements.

• Organize and compile materials for board meetings across all entities, drafting agendas and resolutions, ensuring procedural compliance, tracking decisions, and maintaining board records.

⛳️ Requirements

• A Bachelor's degree in Law, Business Administration, or a related discipline.

• Over 5 years of experience as a Corporate Secretary or in a corporate governance role.

• Knowledge of German corporate law (especially GmbH structures and MD requirements), compliance obligations, and governance best practices.

• Practical experience with entity simplification, restructuring, and intercompany setups.

• Demonstrated experience managing multiple legal entities across diverse jurisdictions, balancing legal entity requirements with organizational needs, and utilizing entity management systems and corporate record databases.

• Highly organized, detail-oriented, and discreet in managing sensitive corporate issues.

• Experience in private equity-backed or SaaS companies and familiarity with European corporate law (Ltd structures) is a plus.

🏝️ Benefits

• PTV Logistics Employees Benefits | PTV Logistics