Corporate Secretary

This is a fully remote position, open to applicants in Cyprus.

📋 Description

• Manage and maintain the shareholder register in collaboration with registrars and external service providers.

• Prepare and facilitate General Shareholders’ Meetings, which includes:

• distribution of notifications and voting materials.

• organization of voting procedures.

• counting of votes.

• drafting meeting minutes and corporate documentation.

• Oversee dividend distribution processes in conjunction with registrars and banking partners.

• Assist with disclosure procedures and corporate reporting obligations.

• **Shareholder Support**

• Address shareholder inquiries regarding:

• dividends.

• updates of personal information.

• questions about share ownership.

• registration and operational requests.

• Facilitate share transfer processes, which include:

• inheritance.

• gifting.

• buying and selling of small share packages.

• Draft responses to inquiries from governmental bodies and regulators.

• **Reporting & Communication**

• Create annual reports, presentations, and materials for shareholders.

• Organize meetings and communications with shareholders and stakeholders.

• Gather and organize feedback related to corporate actions and initiatives.

• **Coordination & Administration**

• Collaborate closely with legal, finance, and compliance teams.

• Ensure the accuracy of corporate documentation and shareholder records.

• Assist in internal corporate governance processes.

⛳️ Requirements

• Minimum of 3 years of experience in corporate governance, shareholder relations, legal operations, investor relations support, or corporate administration.

• Familiarity with corporate governance procedures and the management of shareholder registries.

• Experience in coordinating documentation flows and administrative tasks.

• Strong attention to detail with a structured working style.

• Capability to communicate professionally with shareholders, attorneys, banks, and external partners.

• Proven experience handling confidential information.

• Proficiency in English at B2/C1 level.

• **Nice to Have**

• Experience working with public companies or organizations with a significant shareholder base.

• Background in supporting dividend distribution and shareholder meetings.

• Experience in fintech, financial services, investment, or cryptocurrency sectors.

• Background in legal or corporate governance.

🏝️ Benefits

• Opportunities for professional development, including support for courses, conferences, and English language learning (up to 100% coverage).

• Work-life balance: remote or hybrid work options with flexible hours across international teams.

• Paid time off: up to 20 vacation days, 8 company holidays, and 5 personal days annually.

• Recognition programs: structured performance reviews and team awards.

• Team culture: retreats in international locations (for instance, company accommodations in Cyprus).