Coordinator, Sports & Group Accounts

This is a fully remote position, open to applicants in United States.

📋 Description

• Identify new prospects within the group travel sector.

• Offer continuous support to the Travel team with daily operations and various administrative tasks.

• Manage and organize digital files for all clients.

• Prepare and revise documents for RFPs, contracts, and other related materials.

• Conduct market research to identify potential opportunities.

• Clearly outline event requirements including dates of stay, room/meeting space needs, concessions, and more.

• Strategically source hotels for each opportunity and create hotel bid reports using CVENT.

• Negotiate proposals with hotels to secure the best rates and concessions tailored to client preferences.

• Manage contracts efficiently, including setting calendar reminders for key dates.

• Finalize and execute contracts with hotels.

• Utilize Salesforce to develop a pipeline, manage opportunities, and track relevant data.

• Build and sustain strong relationships with all properties, NSOs, and partners.

• Follow up with hotels regarding any feedback or challenges encountered.

• Engage with clients as needed.

• Provide weekly reports to the Senior Vice President, Pro Sports & Group Accounts with important updates.

• Collaborate with the Travel Division finance team on specific pickup reports, commissions, or hotel support.

⛳️ Requirements

• A suitable level of drive and resilience to manage multiple demanding projects in a fast-paced, technical environment within a rapidly changing industry.

• Strong awareness of hotel brands (e.g., Hilton, Hyatt, Marriott, IHG).

• Advanced skills in negotiation.

• Exceptional organizational abilities.

• Comprehensive knowledge of all facets of travel including hotels, charter/commercial air, ground transportation, rentals, and catering.

• Robust interpersonal skills to effectively manage various relationships.

• Excellent presentation, written, and verbal communication skills.

• Proficient in using CVENT, Salesforce, MS Office, and Google Suite.

• BA/BS in Business, Sports Management, Marketing, or other relevant fields.

• 3-5+ years of experience in sales, marketing, business development, 3rd Party/Hotel, or related team operations roles.

• Expert knowledge and understanding of group logistics and hotel logistics from both competitive and business perspectives.

• Existing book of business and established industry relationships.

• Keen attention to detail, organization, and efficiency.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible work environment and potential for remote work.

• Access to exclusive travel perks and discounts.