Coordinator, Global Partnerships

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Provide support to the Director of Global Partnerships and the team, engaging with partners as necessary.

• Deliver comprehensive administrative assistance for the department.

• Aid in Virtuoso marketing efforts, events, and initiatives aimed at enhancing partner production and engagement.

• Support daily operations of the partnerships team and offer administrative help.

• Organize meetings, manage calendars, and invite speakers and other attendees using Outlook, Teams, Zoho, etc.

• Follow up on outstanding action items.

• Oversee the distribution of external communications to partners, including newsletters, surveys, and emails.

• Maintain internal dashboards, Smartsheets, and documentation on v.com.

• Track partner allocation and record RTAs and approvals for all company events.

• Coordinate with partners regarding event registration and address any inquiries.

• Send reminders for event registration completion, assist with registrations as needed, and record partner credits.

• Help with event planning as required, including scheduling appointments, meetings, and follow-ups.

• Collaborate with Account Managers to ensure accurate billing for the Engagement plan is recorded in the systems.

• Work with the accounting team to resolve any issues related to invoices, billing, and other related matters.

• Log account credits using the Accounting Smartsheet and other forms.

• Liaise with the accounting team to ensure partners complete surveys and submit payments.

• Review partner profiles and briefs to verify they are current and complete.

• Generate audit reports.

• Upload documentation to partner profiles, including strategy documents, contracts, insertion orders, notes, etc.

• Monitor the team's activities in Zoho.

• Produce and distribute regular KPI reports for GPR Leadership.

• Assist with projects as needed, including product development, supplier products, and editorial mentions.

• Support the Director and Account Managers as directed.

⛳️ Requirements

• High School Diploma is required; a Bachelor’s Degree is preferred.

• A minimum of 2 years of experience in the travel industry is highly desirable.

• Strong skills in office support and customer service.

• Exceptional verbal, written, and presentation skills.

• Outstanding organizational skills with a very high level of accuracy and attention to detail.

• Ability to manage multiple tasks, prioritize effectively, and solve problems in a deadline-oriented environment.

• Proficiency in Microsoft Office products, particularly Excel, Outlook, PowerPoint, and Word, as well as MS Teams.

🏝️ Benefits

• Occasional travel may be necessary to attend company events (1-3 trips per year).

• Daily interaction with various external contacts and suppliers.