Conveyancing Paralegal, Smokeball, Wanlo Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Perform conflict checks and initiate new cases in the practice management system.

• Dispatch engagement letters and fee estimates to prospective clients.

• Execute AML/CFT verification, including identity verification, proof of address, and source of funds documentation.

• Draft legal documents based on verbal and written instructions, such as sale and purchase agreements, loan agreements, and minutes for companies and trusts.

• Compose correspondence and client communications as instructed by partners and solicitors.

• Oversee commercial and residential conveyancing transactions from conditions through to final settlement.

• Provide advice on and monitor conditions such as financing, LIM, builder's reports, and due diligence.

• Negotiate modifications to agreements when necessary.

• Gather instructions to verify satisfaction or waiver of conditions, including finance and insurance coverage.

• Communicate with internal staff and third parties regarding the status of conditions.

• Prepare settlement statements and solicit mortgage instructions from lenders.

• Organize the signing of loan and authority documents.

• Collaborate with lenders and the vendor's solicitor to finalize settlement arrangements.

• Carry out pre-settlement title searches and confirm that funds are available in the trust account.

• Inform clients and agents of successful settlements.

• Issue reporting letters and final transaction documents to clients.

• Conduct trust account reconciliation.

• Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors.

• Prepare invoices and statements for clients.

• Maintain precise file notes and ensure timely follow-up on outstanding matters.

• Close completed files according to firm procedures.

• Complete company annual returns and resolutions.

• Conduct title searches and manage LINZ registrations.

• Execute any other tasks assigned by the Partners as needed.

⛳️ Requirements

• At least 2 years of experience in a conveyancing or property law setting, preferably within New Zealand.

• Comprehensive working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms.

• Familiarity with AML/CFT compliance procedures.

• Proficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with a working knowledge of legal practice management software.

• Keen attention to detail with the capacity to handle multiple files and deadlines concurrently.

• Exceptional written and verbal communication abilities, demonstrating a professional and client-focused demeanor.

• Capability to take clear instructions from partners, solicitors, and clients and execute them independently.

• A legal studies qualification or equivalent practical experience is preferred.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development and growth.

• Supportive work environment with a focus on work-life balance.