Contracts & Compliance Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as ZBeta’s main internal expert for contract management, negotiation, compliance, and assessment of business risks.

• Report directly to the VP of Finance and work collaboratively with Consulting Services, Business Development, and project teams.

• Review, negotiate, and oversee client and vendor agreements, which include MSAs, professional services agreements, subcontracts, teaming agreements, NDAs, licensing agreements, amendments, and task orders.

• Negotiate indemnification, limitation of liability, intellectual property, insurance, payment terms, and other commercial provisions independently.

• Assess contractual risks against established thresholds and propose solutions or escalate issues for executive review.

• Provide guidance to teams regarding contractual, regulatory, and operational risks for new opportunities.

• Analyze new services, markets, client relationships, technologies, and delivery models for risks related to insurance, cybersecurity, data privacy, intellectual property, regulatory compliance, and more.

• Investigate complex issues and formulate recommendations addressing risks, solutions, costs, timelines, and business implications.

• Create practical guidance, checklists, and educational materials to enhance organizational risk awareness.

• Review and negotiate federal subcontracts, task orders, and teaming agreements.

• Assess FAR, DFARS, HSAR, and agency-specific provisions, including flow-downs, representations, certifications, data rights, and CUI obligations.

• Maintain SAM.gov registration, federal contractor information, business size classifications, representations, and certifications.

• Collaborate with federal prime contractors and teaming partners on contractual requirements, reporting, and compliance matters.

• Coordinate with external federal contracting counsel regarding complex terms and regulatory issues.

• Keep abreast of federal contracting requirements and assist with internal processes, training, and capabilities.

• Review contractual insurance stipulations and liaise with the insurance broker for coverage coordination.

• Manage certificates of insurance, additional insured requirements, waivers of subrogation, and insurance requests.

• Oversee vendor and subconsultant onboarding, confirming agreements, tax documentation, insurance certificates, licenses, and contractual provisions.

• Complete client prequalification questionnaires, supplier registrations, vendor portals, and business development documentation.

• Maintain company registrations, certifications, insurance details, and federal contractor identifiers.

• Track the renewals of client registrations, prequalifications, and supplier portals.

• Draft, maintain, and support policies and procedures for confidentiality, records retention, contract administration, and handling client information.

• Establish scalable processes and documentation that support compliance, business continuity, and organizational growth.

• Monitor regulatory and contractual changes impacting operations and business opportunities.

⛳️ Requirements

• A minimum of 6 years of experience in contract management, contracts and compliance, or a related role in professional services, engineering, construction, technology, or government contracting.

• Proven experience in independently negotiating complex commercial agreements and managing contractual risks.

• Direct experience with federal subcontracts, including flow-down provisions, representations and certifications, teaming agreements, and relationships with prime contractors.

• Experience collaborating cross-functionally with business leaders, project teams, legal counsel, and external partners.

• A bachelor’s degree or equivalent professional experience.

• Preferred qualifications include NCMA certification (CFCM or CPCM), contracts certification, paralegal certificate, or Juris Doctor (JD).

• Strong comprehension of commercial contract terms, negotiation practices, and allocation of contractual risk.

• Working knowledge of federal contracting requirements, including FAR, DFARS, federal subcontracting obligations, and SAM.gov.

• Broad understanding of business risks related to insurance, cybersecurity, intellectual property, data privacy, and regulatory compliance.

• Familiarity with export controls (ITAR/EAR) and cybersecurity frameworks such as NIST SP 800-171 is preferred.

• Experience in physical security, engineering, architecture, or related professional services is preferred.

• Experience working with federal prime contractors or managing subcontracts on behalf of a prime contractor is preferred.

• Strong skills in contract review, drafting, and negotiation.

• Excellent research and analytical abilities.

• Exceptional written communication skills, including the ability to simplify complex contractual and regulatory issues into clear business guidance.

• Strong organizational and documentation skills with a keen attention to detail and accuracy.

• Proficiency in contract management systems, document repositories, and Microsoft Office applications.

• Ability to exercise independent judgment, identify potential risks, and discern when specialized expertise or executive involvement is necessary.

• Capability to influence decisions and foster strong working relationships without direct authority.

• Ability to manage competing priorities and balance strategic responsibilities with hands-on administrative tasks.

• Effective communication with executives, clients, contractors, and external advisors.

• Ability to develop and implement practical, scalable processes.

• Capacity to work independently, take ownership, and resolve issues effectively.

• Must reside in the United States.

• A quiet, designated workspace free from distractions is required.

• High-speed internet with a minimum of 200 Mbps download and 10 Mbps upload is necessary.

• Not eligible for visa sponsorship.

• Successful completion of a background check upon hire and every two years thereafter is required.

🏝️ Benefits

• 100% coverage of premiums for health, dental, vision, and life insurance.

• A 401k retirement plan.

• Significant flexibility in work schedule and workplace arrangements.

• A remote-first distributed team environment.

• A diverse and supportive company culture.