Contract Administrator

This is a fully remote position, open to applicants in Philippines, +1 more state.

📋 Description

• Manage contracts with general contractors and vendors throughout the entire contract lifecycle.

• Monitor contracts during review and signature phases, ensuring timely completion through diligent follow-up.

• Keep organized records of contract progress and outstanding items.

• Act as the primary point of contact for inquiries related to contracts and compliance.

• Supervise and track change orders from general contractors across active projects.

• Follow up on outstanding change orders to mitigate project delays or potential cost overruns.

• Oversee the OCIP and CCIP insurance program processes.

• Facilitate subcontractor enrollment, monitor progress, and address any pending issues.

• Liaise with insurance teams and external stakeholders to finalize compliance documentation.

• Support the project accountant with tasks related to contracts, insurance, and compliance.

• Ensure accurate project setup in the accounting system.

• Communicate effectively with leadership, clients, legal counsel, and insurance teams.

• Engage in Microsoft Teams meetings and negotiation discussions.

• Collect outstanding information, resolve existing issues, and align stakeholders on subsequent steps.

• Maintain accurate, organized, and audit-ready records of contracts, change orders, and compliance documentation.

• Identify and rectify documentation gaps and discrepancies.

⛳️ Requirements

• A minimum of 3 years of experience in contract administration, project coordination, or a related field.

• Strong skills in identifying and resolving discrepancies related to contracts, compliance documents, and change orders.

• Exceptional written and verbal communication abilities.

• Highly organized with a proactive attitude toward follow-up, tracking, and managing deadlines.

• Capability to handle multiple contracts, tasks, and deadlines concurrently.

• Proficient in the Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

• Skilled in Adobe products, particularly Adobe Acrobat.

• Ability to work independently and take initiative while collaborating with the wider team.

• Must display strong attention to detail, verified through a skills assessment during the hiring process.

• Experience in the construction industry is preferred.

• Familiarity with OCIP and CCIP processes and insurance compliance is advantageous.

• Experience with CMiC or similar construction accounting and project management software is preferred.

• Proficiency in DocuSign or equivalent e-signature and document workflow platforms is preferred.

• Background in managing subcontractor compliance, enrollment, or insurance documentation is preferred.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Retirement savings plan with company matching.

• Opportunities for professional development and career advancement.

• Flexible work environment and remote work options.

• Paid time off and holidays for work-life balance.