Construction Projects Coordinator

This is a fully remote position, open to applicants in Illinois, +1 more state.

📋 Description

• Assisting project managers throughout the entire project lifecycle, from initial planning to construction and final closeout, while ensuring compliance with established guidelines and quality standards.

• Keeping project documentation and files in accordance with JLL and Client requirements, ensuring that projects are audited during project closeout.

• Efficiently navigating and executing tasks across various systems and platforms, ensuring smooth data flow and consistency among procurement, financial, document management, and project tracking systems.

• Managing purchase orders, change orders, and budget approvals, while meticulously maintaining project documentation and organizing essential files to facilitate seamless project execution.

• Coordinating with vendors and assisting Project Managers with vendor management tasks, acting as a liaison to ensure timely responses and proper documentation throughout the project lifecycle.

• Reviewing vendor invoices to verify the accuracy of billing information, confirm work completion, and ensure all necessary approvals are secured prior to processing payments.

• Monitoring project databases and real-time reporting systems to uphold data integrity, track key performance indicators, and ensure projects stay within budget and on schedule.

• Leveraging PDS technology platforms to support account metrics, analyze schedule and financial performance data, and guarantee procurement compliance across multiple concurrent projects.

• Developing expertise in the Ingenious platform to act as a resource for Project Managers, providing system guidance, troubleshooting assistance, and training to enhance team proficiency and system utilization.

• Aiding Project Managers in downloading, organizing, and archiving essential project documentation including As Builts, asbestos reports, permits, warranties, and other closeout deliverables to support compliance and record-keeping needs.

• Collaborating closely with PMO colleagues to implement best practices, facilitate process improvements, and uphold the high service standards that characterize JLL's client relationships.

⛳️ Requirements

• A minimum of 2 years of hands-on experience in construction management or real estate management, specifically in project administration, coordination, or accounting support roles.

• Demonstrated expertise with Microsoft Office Suite, particularly Teams, Excel, SharePoint, and PowerPoint, with the ability to utilize these tools for reporting, collaboration, and presentation purposes.

• Proven capability to work effectively in a matrixed corporate environment, managing multiple projects simultaneously while maintaining exceptional attention to detail and data accuracy.

• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with executive-level stakeholders and cross-functional team members.

• Ability to navigate and operate efficiently across multiple technology platforms and systems simultaneously, with a strong aptitude for learning new software applications.

• Bachelor’s Degree (BA/BS) in Accounting or relevant contracts experience in the construction or real estate sector, providing a foundational understanding of financial processes and documentation requirements.

🏝️ Benefits

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay