Construction Project Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Regularly interact with challenging construction site personnel, possessing the ability to joke and not take matters personally.

• Available to field calls after hours for site staff requiring assistance.

• Possesses a solid understanding of Canadian geography related to primary booking hubs, site locations, and office settings.

• Organize all travel arrangements for project personnel, including flights, accommodations, rental vehicles, camp lodging, and ground transport.

• Oversee workforce rotation schedules and ensure the accuracy of travel and mobilization tracking systems.

• Disseminate travel itineraries and logistical details to employees and project teams.

• Coordinate mobilization requirements for new hires, encompassing travel, accommodations, and onboarding logistics.

• Maintain logs of site communications, personnel rosters, emergency contact details, and travel documentation.

• Assist with the onboarding paperwork for site staff, scheduling orientation, and managing workforce administration including timesheet maintenance.

• Monitor and reconcile travel-related expenses, invoices, and charges from vendors.

• Act as a liaison with airlines, travel agencies, accommodation providers, camp services, and transportation vendors.

• Provide administrative support to project teams, including document control, data entry, reporting, and meeting organization.

• Ensure adherence to company policies, client specifications, and project-specific travel protocols.

• Aid in emergency travel modifications, schedule changes, and workforce logistics challenges as necessary.

• General oversight of project document control and submissions.

• Assist site and office management teams with various administrative and coordination responsibilities.

⛳️ Requirements

• A minimum of 3-5 years of experience in logistics, HR, and travel coordination.

• Experience in the construction sector is beneficial but not mandatory. Preference will be given to candidates with substantial experience in logistics and travel coordination.

• Outstanding coordination and communication abilities.

• Highly proactive and capable of working with minimal supervision.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for career advancement.

• Supportive team environment with a focus on professional development.